Admissions & Records Senior Evaluator

SUMMARY DESCRIPTION

Performs specialized technical duties related to the evaluation and processing of student transcripts, determining if program graduation requirements have been met; carries out mandated and/or desirable research in support of evaluation of student records, certifies equivalent course credit; monitors, evaluates and certifies ADT transfer completion: maintains and improves transfer data; investigates and resolves complex technical problems and issues; ensures all evaluations deadlines are met; and serves on committees directly relating to the assignment.

REPORTS TO
Director of Admissions & Records

SALARY RANGE
Range 26
40 hours/week
12 Months/Year

Examples of Duties

REPRESENTATIVE DUTIES

• Researches, verifies, analyzes and assesses student transcripts and academic histories, accurately translating grading systems and course credit awarded from other institutions; award equivalent credit based on educational, military and other backgrounds through analysis and comparison of Merced Community College courses
• Serves as researcher of catalogs and course information to/from other colleges and universities using on-line and other data sources; evaluates catalog information to establish whether course-to course equivalencies and competencies have been met
• Evaluates international transcripts received per articulation agreements and from approved transcript translation services
• Researches, articulates and builds other schools and corresponding coursework in various evaluation data base systems to aid evaluators and counselors in student transcript evaluation
• Develops, monitors, improves, and oversees data file systems and supplementary databases and datasets: provide oversight to these databases
• Provides training to incoming evaluations staff
• Serves on technical implementation team for development of new/changing processes and platforms related to Admissions and Records
• Provides information, assistance, interpretation, and clarification to graduation applicants and counselors in analyzing student records for placement decision making, course substitution and course petition policies
• Interpret, verify, and apply AP, IB and Credit by Exam units based on established District Policy; posts grades earned through CBE and 2+2
• Processes CSU GE, IGETC and Reciprocity certifications as required
• Receives and processes relevant certification documentation and properly executed subpoenas of student records; both state and federal
• Performs technical review and processing of graduation application information verifying through set audit processes the proper completion of program and other graduation requirements, communicates application outcomes to student applicants, enters awards in established data platforms, and assists in the preparation of related reports for the District graduation ceremony
• Serve on Graduation committee, prepare and mail graduation information packets to graduates, assist as needed in the planning of the graduation ceremony
• Develops and maintains graduation statistics and prepares related reports for the District graduation ceremony and other department needs
• Collaborates with department faculty, staff and students to obtain information for research, development and evaluative purposes
• Serves on Degree Audit team to ensure accuracy and integrity of the database
• Serves as Admissions representative to the Curriculum committee
• Reviews and ensures timely reporting of AAT/AST information to e-Verify system data base by evaluations team
• Prepares, scans, and coordinates imaging of student incoming transcript and graduation application records; maintains integrity of imaged transcript file data
• Interprets Admissions and Records and District policies and applies them in a variety of procedural situations
• Assists with the application/registration process as needed
• Other related duties as assigned

QUALIFICATIONS

Knowledge of
- Research and data evaluation techniques relating to student records
- Computer programs that support this level of work including data base management and spreadsheet applications
- Transfer and admissions requirements
- Document evaluation techniques and practices
- Methods and techniques of effective communication and customer service
- Effective time management and organization skills
- Rules, regulations, and policies of the admissions and records office and the district

Ability to
- Perform document research and evaluation with speed and accuracy
- Perform mathematical computations rapidly and accurately
- Work with minimal supervision
- Work with established data bases to accurately create and maintain data
- Communicate effectively, both orally and in writing
- Prioritize, plan and organize a variety of work assignments
- Establish and maintain effective working relationships with those contacted in the course of the work
- Promote and incorporate culturally affirming DEIA and anti-racist principles to nurture and create a respectful, inclusive, and equitable learning and work environment. In conducting their duties, staff members shall respect and acknowledge the diversity of students and colleagues.

Typical Qualifications

REQUIRED EDUCATION AND EXPERIENCE:
Education/Training/Experience
- Bachelor's degree AND one (1) year of applicable experience OR applicable certifications OR Associate's degree AND four (4) years of applicable experience AND applicable certifications OR the equivalent education and experience
- Sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students

PHYSICAL DEMAND AND WORKING ENVIRONMENT

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individual with disabilities to perform the essential job functions.

Environment
Work is performed primarily in an office environment with some travel to different sites; incumbents may be required to work extended hours including evenings and weekends.

Physical Ability to
- Hear and understand speech at normal levels
- Communicate so others will be able to clearly understand normal conversation
- Read printed matter and computer screens
- Stand or sit for prolonged periods of time
- Bend and twist, stoop, kneel, crawl, push, pull
- Reach in all directions
- Work at a desk, conference table or in meetings of various configurations
- Operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard

Vision
See in the normal visual range with or without correction
Hearing
Hear in the normal audio range with or without correction