"Admissions Services Lead Coordinator"

Job Description

EEO Statement: Wright State University is an equal opportunity employer.

Faculty Rank or Job Title: Admissions Services Lead Coordinator

Job Category: Administrative (exempt/non-exempt)

Department: Student Affairs & Admissions-BSOM

EEO number: 26P102

Position FTE: 100%

Minimum Annual or Hourly Rate: 42,000

Salary Band: UC S03

Job Summary/Basic Function
This position develops and supports the administration of programs that advance the recruitment of highly qualified and mission-fit applicants to the Wright State University Boonshoft School of Medicine. This role supports the student experience by ensuring a smooth admissions process and helping to create an engaging environment through events.

Minimum Qualifications

• Bachelor's degree
• Three or more years of work experience in higher education, admissions, or program management
• Experience working with diverse populations or customer service experience
• Strong public speaking and excellent communication skills.
• Professional writing, document editing, and file management skills
• Working knowledge of how to operate standard office equipment
• Ability to learn a variety of computer database systems unique to a medical education environment
• Reliable transportation is required due to travel

Preferred Qualifications

• Familiarity with American Medical Colleges Application Service (AMCAS) or WebAdMIT Central Application Service
• Experience working with any of the following: Wright State University; higher education admissions; professional students
• Strong knowledge of health professions, student development, and academic programming
• Experience with Apple Computers

Essential Functions and percent of time

30% Coordinate Medical Student Selection Process:

• Responsible for ensuring that admissions interviews, selection meetings and all related activities are as seamless as possible for both the students and the admissions committee.
• Conduct holistic application screening for applications to the Medical Doctor (M.D.) program at the Boonshoft School of Medicine as part of the Admissions Committee.
• Leads and organize a sub-committee for admissions. Provide admission instruction to prospective students.
• Respond to requests for information for prospective students.
• Counsels applicants by email and phone regarding WSU requirements and processes.
• Works with admissions coordinator for admissions related decisions that do not meet standard criteria, either makes decision or makes recommendation to Director for decision.

30% Outreach and Recruitment:

• Represent Wright State University Boonshoft School of Medicine in the community.
• Engage in travel to high schools, college fairs, and expos as needed in order to recruit students.
• Coordinate recruitment efforts designed to matriculate mission-fit and qualified candidates to the BSOM.
• Implements and maintains Web Admit technology.

20% Student Engagement and Events:

• Following established BSOM admissions processes and procedures, manages administrative support for the Director of Admissions, Admissions Committee Members, and the Office of Admissions student workers.
• Under the supervision of the Director, manage student events such as ‘closer look', orientation week, and convocation. Collaborate with DME, OSAA staff, BSOM faculty and other campus and community partners to plan and facilitate Admissions department events.
• Oversee the logistics of engagement and recruiting events. This includes but is not limited to event set-up and teardown, managing the general event flow, ensure appropriate inventory of admissions collateral, and troubleshooting campus software.

Essential Functions and percent of time (cont'd)

15% Support Compliance:

• In compliance with the University and Liaison Committee of Medical Education standards (LCME), maintains permanent American Medical College Admission Service and established BSOM sponsored admissions records.
• Directs the archiving of data related to existing pipeline recruiting programs for the BSOM.
• Provide documentation for LCME accreditation reports as requested.

5% Other duties as assigned.

Non-Essential Functions and percent of time

Working Conditions
To preserve the safety and security of the campus community and to maintain the integrity of university operations, it is the policy of Wright State University before making an employment offer conduct various background checks, such as a criminal record, credit history when job related and/or education verifications. Additionally, an administrative review shall be conducted whenever the university learns that an employee is charged with or convicted of a crime (except for minor vehicle violations). Frequently asked questions related to background checks may be found on the Human resources website at http://www.wright.edu/human-resources.Effective July 1, 2017, per Policy 7230 Wright State University is tobacco-free. Tobacco use, including the sale, advertising sampling and distribution of tobacco products and tobacco related items is prohibited in all university facilities, on all university owned or leased grounds, university owned or operated residence halls and apartments, and at all university sponsored events regardless of location. Tobacco use is also prohibited in all university vehicles or on any equipment owned, leased or operated by Wright State University. This policy applies to anyone on campus including students, faculty, staff, visitors, consultants, vendors, patients, volunteers, and contractor employees.

Special Instructions to Applicants

First Consideration Date: 11/20/2025

Closing Date:

Open Until Filled: Yes

To apply, please visit: https://jobs.wright.edu/postings/21737