Alumni Relations – Program Coordinator

Position Summary

Utilize your skills working as part of the Alumni Relations Team in fulfilling the department's priorities and objectives.

Essential Duties and Responsibilities

I. Administrative Support;
Provide administrative support to the Alumni Relations team, ensuring proper documentation and successful execution of departmental goals each year.

a. Financial & Expense Management;

• Oversee invoicing and track expenses for all Alumni Relations programs.
• Process checks.
• Set up purchase orders.
• Submit monthly credit card reconciliations.
• Track expenses against the department budget on a monthly basis.

b. Event Registration Management;

• Set up and maintain registration sites for Alumni Relations activities.
• Keep registration sites updated.
• Manage the registration process.
• Track registrations and create name tags.
• Enter program attendees into RE.

c. Supplies & Vendor Management;

• Order supplies and materials for the department.
• Maintain relationships with vendors.
• Monitor and manage inventory.
• Place orders as needed to support team operations.

d. Program & Event Support;

• Assist Alumni Relations team members with program and event implementation as needed.

II. Student Worker Supervision;

• Assist in hiring a student worker in collaboration with the Alumni Relations team.
• Train and manage the student worker.
• Set deadlines to ensure timely completion of tasks.
• Collaborate with the team to assign additional projects when workload allows.

III. Communications & Digital Management;

• Manage departmental social media accounts.
• Maintain and update the Forever Titans website.

IV. Additional Responsibilities;

• Provide support as needed and take on new assignments as directed.
• Contribute to achieving Alumni Relations objectives for each fiscal year.

Minimum Qualifications

• Education -A two-year college degree or completion of a specialized course of study at a business or trade school or 18 months to four years of work experience in a related field.
• Experience -Two years to five years (Equivalent combination of education and employment).

Preferred Qualifications

• 3 – 5 years Administrative experience.
• 2 – 4 years with social media promotions.
• 2-4 years working on special events.
• Reliable.
• Can work effectively with people in all situations.
• Can lift up to 40 pounds.
• Reliable transportation.
• Creative problem solver.
• Willingness to learn new technology and procedures.

Knowledge, Skills, and Abilities

• Familiar with event management.
• Extensive knowledge of Microsoft programs.
• Quick learner for new technologies.
• Effective communicator, both in writing and verbally to a variety of different audiences.
• Ability to juggle multiple projects and deadlines at the same time.
• Professional telephone manner.

Physical Requirements

Job may require lifting light weight objects (1 to 10 pounds) with no repetitive bending or stooping. Occasionally lift average weight objects (1 to 10 pounds).

Work Environment

• 40 hours work week in an office setting.
• Periodic night and weekend hours expected.
• Many activities held outside of the office setting.
• Expected attire, business casual unless work of the warrants something either more casual or more formal.

Salary/Pay Information

Commensurate with experience

Anticipated Schedule

Monday – Friday, 8:30 a.m. – 5:00 p.m.

Employee Benefits

At the University of Detroit Mercy we continually strive to provide a high-quality, comprehensive benefits package to our valued employees. We offer our employees the following:

· Medical -

• Three health plans to choose from with a large national provider network

· Dental -

• Option to purchase additional dental plan through Sun Life

Dental Care is available at the School of Dentistry to the employee, the employee's spouse or legally domiciled adult and dependents (dependents shall be as defined for Internal Revenue Service purposes).

The fee for such services shall be waived for the employee, the employee's spouse or legally domiciled adult and dependents, up to a cap of $3,000 per individual per calendar year. Beyond the $3,000 cap amount, employees will be responsible to pay 25% of any remaining fees for the balance of that year.

· Vision -

• Option to purchase additional vision plan through Heritage

Vision benefits available at Detroit Mercy Eye Institute

$35 Comprehensive Eye Exam

Contact Lens Exam starting at $7o

50% off Optical Frames

25% off Sun Frames

30% off Prescription Lenses

20% off Prescription Contact Lenses

*Cannot be combined with insurance*

· Health Savings Account and Flexible Spending Account options

· Employee Assistance Program -

• Provided to everyone in your household

· Short-Term and Long-Term Disability

· Life and AD&D -

• One times base salary up to a hundred thousand dollars

· Option to purchase additional life insurance, accident insurance, and/or critical illness insurance

· Tuition Remission Benefit for you, your spouse, and children

· Retirement Plan -

Employees have a choice of the following:

Employees who contribute 3% shall receive an Employer contribution of 6%, employees who contribute 4% in the plan shall receive an Employer contribution of 8%.