"Archives Assistant (2 posts)"

About the role

Archives & Modern Manuscripts is part of Special Collections at the Bodleian Libraries, caring for a wide range of archives and modern manuscripts, including born-digital material.

You will support the practical processing, preservation and cataloguing of archive collections. Working closely with archivists, you will play an active role in collection moves, ensuring the safe, accurate and efficient transfer and storage of archival material. You will also repackage materials, create and update collection records, and assist with listing and indexing work using library systems.

The role includes regular and frequent manual handling, working in storage areas, and occasional van driving. You will also support digital archive processing, reader services and other team activities as required. Full training will be provided and prior archive experience is not essential.

These are full-time, fixed-term posts for 12 months.

Due to the nature of this post, the successful candidate will be required to undertake a satisfactory Basic Disclosure and Barring Service (DBS) check and driving licence check.

About You

You will be organised, accurate and comfortable working with detailed information. You will have good general IT skills, including experience using spreadsheets or databases, and you will approach the handling of original documents with care and sensitivity.

You will be self-motivated, able to manage your workload effectively and work both independently and as part of a team. Strong communication skills and a flexible, proactive approach are important.

What We Offer

As an employer, we genuinely care about our employees’ wellbeing and this is reflected in the range of benefits that we offer including:

• An excellent contributory pension scheme
• 38 days of annual leave
• A comprehensive range of childcare services
• Family leave schemes
• Cycle loan scheme
• Discounted bus travel and Season Ticket travel loans

More information is available at https://hr.admin.ox.ac.uk/staff-benefits

Diversity

Our staff and students come from all over the world, and we proudly promote a friendly and inclusive culture. Diversity is positively encouraged, through diverse groups and champions, as well as a number of family-friendly policies, such as the right to apply for flexible working and support for staff returning from periods of extended absence, for example, shared parental leave.

We are committed to ensuring that our recruitment processes are inclusive and accessible. If you require the job description or any other materials in an alternative format, or if you would like to request any adjustments to support you through the application or interview process, please contact the recruitment team at recruitment@glam.ox.ac.uk.

How to apply

You will be required to upload your CV and a supporting evidence form using the attached template as part of your online application. Your supporting evidence form should list each of the essential and desirable selection criteria, as listed in the job description, and explain how you meet each one. CVs alone will not be considered.

We aim to provide a supportive working environment and are happy to discuss training and professional development opportunities. The Chair of this recruitment panel will be Matthew Neely, Senior Archivist, who can be contacted with enquiries relating to the role (matthew.neely@bodleian.ox.ac.uk). General queries about the recruitment and application process should be directed to the GLAM Recruitment team (recruitment@glam.ox.ac.uk).

Please discuss secondments with your line manager in the first instance, as you must have their agreement that you can be released for a secondment before you submit an application https://hr.admin.ox.ac.uk/secondments

Only applications received online by 12.00 midday (GMT) on Tuesday 3 March 2026 can be considered. Interviews are expected to take place on Thursday 26 and Friday 27 March.

Location: Weston Library, Broad Street, Oxford, OX1 3BG

Salary: £28,437 - £32,108 per annum

Contact: GLAM Recruitment, recruitment@glam.ox.ac.uk