"Asset Manager"

Position Description

Asset Manager

Job Category
Fulltime Regular

ExemptOvertimeEligible
Exempt

Benefits Eligible
Benefit Based

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Caltech is a world-renowned science and engineering institute that marshals some of the world's brightest minds and most innovative tools to address fundamental scientific questions. We thrive on finding and cultivating talented people who are passionate about what they do. Join us and be a part of the diverse Caltech community.

Job Summary

Reporting to the Manager of Service and Process, the Asset Manager serves as a central liaison between Facilities departments and campus divisions to ensure accurate, complete, and actionable asset data that supports the full lifecycle of campus infrastructure. This position manages the digital products that support the asset data pipeline, provides guidance on asset-related planning and commissioning activities, and ensures that asset information is effectively used for capital planning, budgeting, and operational decision-making. The ideal candidate possesses an exceptional attention to detail, is passionate about providing excellent customer service, and has a commitment to continually improving Facilities processes and services.

Essential Job Duties

• Manage the lifecycle of campus asset data from planning through decommissioning, ensuring data and documentation meet established standards in the Integrated Workplace Management System (IWMS).
• Maintain asset data health KPIs that ensure accurate records for assets through preventive maintenance programs, inspections, and performance monitoring.
• Collaborate on capital renewal project development by analyzing Facility Condition Assessment (FCA) data and historical work order records.
• Support strategic reinvestment decisions by advising on deferred maintenance (DM) prioritization models based on cost, risk, and operational impact.
• Evaluate asset performance trends to identify high-risk failures and escalate to capital planning team.
• Apply established asset data governance standards, including ISO 55000 principles and APPA higher education standards, to ensure data accuracy, completeness, and consistency.
• Maintain master metadata lists, enforce naming conventions, and review data change requests for compliance with policy.
• Prepare asset condition and lifecycle reports to inform capital planning, budgeting, and operational decision-making.
• Provide Operations teams with asset data required for efficient maintenance execution.
• Maintain and enforce internal SOPs for asset commissioning, tagging, and data management.
• Maintain and update the asset registry in AiM IWMS, including system hierarchy and location mapping.
• Engage with campus customers to understand needs, confirm priorities, and validate asset planning outcomes.

Basic Qualifications

• Bachelor’s degree in Facility Management, Architecture, Engineering, Information Technology, or related field; or equivalent professional experience in Facilities or Asset Management.
• Minimum of 5 years of relevant work experience in facilities, asset management, and/or information management.
• Must be able to obtain an ISO 55000 Certification within one year of hire and maintain it throughout the course of employment.
• Must have demonstrated proficiency with Microsoft Office Suite, IWMS or CMMS, database management, productivity tools, and mobile applications.
• Must be able to to work collaboratively with diverse stakeholders in a dynamic environment.

Preferred Qualifications

• Master’s degree in Facility Management, Architecture, Engineering, Data Analytics, or related discipline.
• Familiarity with artificial intelligence tools and technologies applied to facilities data analysis and scenario planning.
• Knowledge of business intelligence platforms for asset data reporting and visualization.
• Industry certifications such as CFM, CEFP, or similar.

Required Documents

• Resume.

Hiring Range

$105,700 - $120,000 Per Year

The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training.

As one of the largest employers in Pasadena, CA, Caltech is committed to providing comprehensive benefits to eligible employees and their eligible dependents. Our benefits package includes competitive compensation, health, dental, and vision insurance, retirement savings plans, generous paid time off (vacation, holidays, sick time, parental leave, bereavement, etc.), tuition reimbursement, and more. Non-benefit eligible employees will have access to some benefits such as onsite counseling and sick time. Learn more about our benefits and staff perks.