"Assistant Business Administrator - Biology Department - (495752 )"

Job Details

Department: Biology

Salary: Commensurate with Experience/Education

Description:

Assists the Business Administrator with the day-to-day management of budgetary, financial, personnel and administrative functions for a college.

1. Provides financial accountability and ensures compliance with State and university guidelines by functioning as certifying signature authority.
2. Manages the monthly reconciliation of accounts and generates monthly financial and budget reports for departments and centers.
3. Administers personnel and payroll activities to include reconciliation of payroll records and salary reallocation process.
4. Assists department staff with personnel issues and maintains personnel files.
5. Participates in the development of the annual budgets.
6. Trains and provides guidance to departmental staff regarding the use of university forms and the application of university and college policies and procedures.
7. Supervises support staff and student workers as assigned in the central business office and/or Dean's Office.
8. Develops and maintains informational databases for the college.
9. Represents the college on behalf of the Business Administrator as required.
10. Performs other job-related duties as assigned.

Additional Posting Information:

Summary
Performs pre-award and post-award administration of federal, state, private profit and private non-profit grants and contracts awarded to the Biology and Biochemistry department at the University of Houston.

Job Duties

1. Initiates the creation of cost centers according to the terms of awarded projects and modifies cost centers according to revised award notices.
2. Monitors federal and private research grants, including tracking cost distributions and personnel effort.
3. Prepares journal entries to correct accounting errors and conducts monthly account reconciliations.
4. Reviews proposals to external funding sources, from submission to award; ensures adherence to sponsor and institutional requirements; develops and reviews budgets; ensures observance of federal, state and university compliance requirements; verifies that all requirements regarding governmental certifications are addressed.
5. Analyzes and reviews contracts in conjunction with the Research Contracts Officer.
6. Evaluates expenditure transfer documents according to federal, state and university guidelines for allowability, appropriateness and timeliness.
7. Research sponsor's financial and administrative regulations applicable to funded projects.
8. Provides guidance to department and college business administrators and faculty members on all fiscal and administrative grant-related matters.
9. Performs other job-related duties as assigned.

Job Requirements

Certification/Licensing
None.

Work Complexity
Requires a broad knowledge of principles and practices within a professional field. Work is very nonstandardized and widely varied, involving many complex and significant variables.

Change in Knowledge
The knowledge and/or technology used in the job changes periodically; occasional study and training is required.

Problem Solving
Requires the examination and basic analysis of information that is not readily available, some of which is highly technical or specialized, to arrive at solutions or recommendations and/or take appropriate action.

Judgment
Requires judgment to set priorities, evaluate results, coordinate work with others, and so forth. Duties include different and related processes and methods.

Supervision
No supervisory responsibility.

Environmental Conditions
Working conditions Work is normally performed in a typical interior work environment which does not subject the employee to any unpleasant elements.

Physical Effort Position is physically comfortable; individual has discretion about walking, standing, etc.

Physical Risk Work environment involves minimal exposure to physical risks.

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

Experience will be considered in lieu of education.
Education will be considered in lieu of experience.

MQ: Requires a thorough understanding of both theoretical and practical aspects of an analytical, technical or professional discipline; or the basic knowledge of more than one professional discipline. Knowledge of the discipline is normally obtained through a formal, directly job-related 4 year degree from a college or university or an equivalent in-depth specialized training program that is directly related to the type of work being performed. Requires a minimum of three (3) years of directly job-related experience.