"Assistant Director Academic Business Operations"

Assistant Director Academic Business Operations

Company:
University of North Georgia

Job Location:

Category:
Business and Financial Services

Type:
Full-Time

Job ID: 295159

About Us

Located in the fastest-growing region of the state, the University of North Georgia is a multi-campus university with an enrollment of over 20,000 students, making it one of the largest institutions in the University System of Georgia. UNG is focused on a mission of educational excellence, leadership development and community engagement opportunities that develop students into leaders for a diverse and global society. Through a variety of educational pathways that provide access and range from certificates and associate degrees to a professional doctoral program, UNG is responsive to regional education and economic development needs. Federally designated as a senior military college, one of the university's signature leadership programs is its 800-member Corps of Cadets on UNG's Dahlonega Campus.

Job Summary

The University of North Georgia is currently accepting applications for an Assistant Director of Academic Business Operations on the Dahlonega campus. The Assistant Director in the Office of Academic Affairs provides high level administrative, financial, and operational support. This role serves as the primary administrative partner to the Director, overseeing budget processes, financial documentation, purchasing, and workflow coordination across units under Academic Affairs.

In addition to background checks for all cardholders, O.C.G.A. § 50-5-83 requires a credit check on all employees issued a purchasing card. Additionally, credit checks must be run at the time of PCard renewal.

Please be advised that any offer of employment is contingent upon your eligibility to work in the United States. The university is aware of recent federal changes that may significantly increase the cost of filing H-1B visa petitions.

As a public institution, the university's ability to cover such costs is subject to budgetary constraints and state funding policies. Therefore, while we remain committed to supporting international faculty hires, we cannot guarantee payment of any newly imposed or increased visa-related fees.

If you have any questions regarding the visa policy, please contact Monica Arrendale at (706) 867-4470.

Responsibilities

• Provide budgetary and administrative support to the Director of Academic Business Operations to include but not limited to:
  • Review and process all part-time agreements and semester pay entries.
  • Review all budget amendments and assist with budget balancing across Academic Affairs units.
  • Prepare summer faculty agreements and verify salary accuracy.
  • Manage travel processing for all Academic Affairs units, including tracking, reconciliation, and processing.
  • Review, process, and track all Foundation Check Requests.
  • Support mid-year spending review and documentation.
  • Assist with bi-annual training for budget managers and administrative staff to ensure policies are being followed and provide any new guidelines for processes for personal and non-personal changes.
  • Serve as backup to the Director of Academic Business Operations
• Performs all purchasing and p-card transactions for the Office of Academic Affairs, ensuring accurate processing, expenditure monitoring, and monthly budget reconciliation. Reviews, logs, and routes incoming Academic Affaris documentation including MOUs, PAFs, travel forms, faculty agreement forms, check requests, and purchase requisitions to support efficient workflow and compliance. Provides additional administrative and financial support to the Director as needed.
• Manages the Directors calendar, appointments, and meeting logistics while ensuring efficient scheduling flow and timely communication across all engagements.
• Reviews and approves eCore PAFs and other personnel action forms as needed to support accurate processing and ensure compliance with Academic Affairs procedures.
• Perform other job responsibilities as assigned to support Academic Affairs operations.

Knowledge, Skills, & Abilities

• Knowledge of current office software in a Windows environment, strong Excel skills required.
• Possess strong oral and written communication skills.
• Excellent interpersonal and teamwork skills.
• Strong public relations and organizational skills, Dependability, flexibility, attention to detail and accuracy, and the ability to be professional in manner and dress.
• Ability to multi-task, manage workload, meet deadlines, and maintain confidentiality.

Required Qualifications

• Bachelor's degree required.
• At least two (2) years' of office administration experience required;
• Or equivalent combination of education and experience.

Preferred Qualifications

• Experience within a university setting preferred.

Required Documents to Attach

• Resume
• Cover letter
• Contact information for three professional references

USG Core Values

The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Institutional Values

The University of North Georgia, a regional multi-campus institution and premier senior military college, provides a culture of academic excellence in a student-focused environment that includes quality education, service, research, and creativity. This is accomplished through broad access to comprehensive academic and co-curricular programs that develop students into leaders for a diverse and global society. The University of North Georgia is a University System of Georgia leadership institution and is The Military College of Georgia. More details on the UNG Mission, Values, Vision, and Culture can be found at https://ung.edu/about/mission-vision-values.php

Conditions of Employment

Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating your eligibility for employment with the University of North Georgia, as determined by University of North Georgia in its sole discretion, confirmation of the credentials and employment history reflected in your application materials and, if applicable, a satisfactory credit check. Applicants may be subject to a pre-employment drug test.

Equal Employment Opportunity

The University of North Georgia, a unit of the University System of Georgia, is an Affirmative Action/Equal Opportunity employer and does not discriminate on the basis of race, color, gender, sex or national origin, age, disability, religion, genetics or veteran status. Georgia is an open records state. Also, UNG is a federal contractor and desires priority referrals of protected veterans.

Other Information

• This is not a supervisory position.
• This position has financial responsibilities.
• This position will not be required to drive.
• This role is considered a position of trust.
• This position requires a purchasing card (P-Card).
• This position will not travel
• This position does not require security clearance.

Please note: the University of North Georgia career board updates daily, positions are subject to be removed without prior notice or before the posting expires.

Background Check

Position of Trust + Education & Credit

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