"Assistant Director of Academic Personnel for the Social Sciences"

Position Information:

Under the leadership and supervision of the Director of CHASS Academic Personnel the Assistant Director serves as a critical member on the CHASS Academic Personnel team and will oversee a team of analysts fulfilling the portfolio of AP actions including appointments, reappointments, merits, promotions, retentions and leaves. The Assistant Director will participate in strategic planning, perform in depth analysis of policies and procedures and formulate recommendations in a wide variety of academic personnel areas. This position supervises 3 staff supporting the processes for 13 departments and is responsible for ensuring timelines are met and files are in compliance with policies and procedures. The Assistant Director will provide a high level of customer service and support on complex issues to the Dean, Associate Deans, department chairs and staff within CHASS.

The full salary range for the Assistant Director of Academic Personnel for the Social Sciences is $93,200 - $174,200 annually. We base salary offers on a variety of considerations, such as education, licensure and certifications, experience, and other business and organizational needs

Applicants must have current work authorization when accepting a UCR staff position. Currently, we are unable to sponsor or take over sponsorship of an employment Visa for staff.

As a University employee, you will be required to comply with all applicable University policies and/or collective bargaining agreements, as may be amended from time to time. Federal, state, or local government directives may impose additional requirements.

Requirements:

Educational Requirements

• Bachelor's degree in related area and/or equivalent experience/training. Required

Experience Requirements

• Minimum of 6 years of related experience. Required
• 6 - 10 years of related experience. Required
• Previous experience working closely with faculty in a higher education institution. Preferred
• Previous supervisory/managerial experience. Preferred

Minimum Requirements

• Requires strong knowledge of organization and system academic HR policies, guidelines, and procedures.
• Requires political acumen and risk management awareness to prevent potentially litigious personnel actions.
• Comprehensive understanding of the academic review process.
• Able to provide guidance and coaching of process and policies to individual academics, unit management, and various committee groups.
• Able to interpret complex academic HR policies and procedures with risk management exposure to the organization.
• Strong decision making, analytical, problem solving, critical thinking, and resource management skills.
• Superior communication skills to effectively and professionally communicate using tact and diplomacy.
• Demonstrated experience with employee and labor relations issues including interpretation of applicable laws, regulations, policies, and contracts.

Preferred Qualifications

• Demonstrated knowledge of policies and procedures in Academic Personnel for the UC system including APM, CALL, Unit 18. Knowledge of Affirmative Action and Recruitment guidelines.
• Knowledge of campus Academic Personnel applications, AP Recruit.

Additional Information:

In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history, and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel.

UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.

• UC Riverside is proud to be ranked No. 12 among all U.S. universities, according to Money Magazine's 2020 rankings, and among the top 1 percent of universities worldwide, according to the 2019-20 Center for World University rankings.
• UC Riverside is the top university in the United States for social mobility. - U.S. News 2020
• UCR is a member of the University Innovation Alliance, the leading national coalition of public research universities committed to improving student success for low-income, first-generation, and students of color.
• Among top-tier universities, UC Riverside ranks No. 2 in financial aid. - Business Insider 2019
• Ranked No. 2 in the world for research, UCR's Department of Entomology maintains one of the largest collections of insect specimens the nation. - Center for World University Rankings
• UCR's distinguished faculty boasts 2 Nobel Laureates, and 13 members of the National Academies of Science and Medicine.

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories under state or federal law. It is the policy of the University of California to undertake affirmative action and anti-discrimination efforts, consistent with its obligations as a Federal and State contractor.

For information about our generous employee benefits package, visit: Employee Benefits Overview

Job Description Details:

General Information

ACAD HR SUPV 2 007711 24 Daryle Williams Susan Brown

Positions Directly Supervised

Job Code Title FTE
007714
ACAD HR ANL 2
2

Generic Scope

Provides direct supervision typically to professionals or skilled technical employees. Functions as advisor to unit and administration. Analyzes and resolves problems, interprets policies (e.g., fiscal management, HR, contracts and grants, resource management in defined areas) and demonstrates solid subject matter knowledge. Exercises judgment within defined procedures and policies to determine appropriate action. Supervises staff to assure accountability and stewardship of department resources (operational, financial, and human) in compliance with departmental goals and objectives.

Custom Scope

Receives assignments in the form of objectives with goals and the process by which to meet goals. Provides direction to academic HR staff according to established policies and management guidance. Administers academic HR policies that directly affect subordinate staff. Recommends changes to department policies and practices. Identifies risks and responds accordingly. Provides priority setting and work flow analysis. Responsible for the activities of a section or department with responsibility for results.

Department Custom Scope

Under the general direction of the CHASS Academic Personnel Director, the Assistant Director of Academic Personnel for the Social Sciences provides professional level responsibilities for the Academic Personnel unit of the Dean's office in CHASS. This position serves as a critical member of the CHASS Academic Personnel team and will serve as one of the Assistant Directors of the unit overseeing the full portfolio of academic personnel actions for the college including appointments, reappointments, merits, promotions and retentions. In concert with the Director of the Academic Personnel Unit and the senior leadership team in the Dean's office, they will participate in strategic planning, perform analysis and formulate recommendations in a wide variety of academic personnel areas and will develop and implement college policies and procedures. This position supervises and trains staff supporting the academic personnel processes for departments and is responsible for ensuring timelines are met and files are in compliance with policies and procedures. They must possess a comprehensive knowledge of UC policies and procedures, college practices and guidelines and demonstrate a detailed understanding of the day-to-day operations of academic personnel functions at the department and college level. The College Academic Personnel Office provides support to the college leadership team, 22 departments, multiple centers, and interdisciplinary programs that includes the support of Department Chairs and Directors.

Key Responsibilities:

• Serves as Assistant Director and coordinator for the academic appointment, reappointment, recruitment, merit and promotion, and leave processes for senate and non-senate faculty. Communicates directly with college leadership and departments to find solutions to complex personnel problems. Performs complex analytical, interpretive and evaluative tasks: addresses complex/unique problems and issues without precedent or structure. Formulates recommendations, and implements decisions in concert with the Director on behalf of college leadership on issues relating to academic personnel. Ensures that files are prepared in compliance with appropriate academic personnel policies and manages workflow to ensure files meet college and campus submission deadlines. Reviews workflow of analysts to ensure processes are streamlined and efficiencies are realized. Provides Director with periodic status reports of all files and actions. Maintains records of faculty to ensure data is accurate including sabbatical accruals, salary and advancement history. 20%
• Supervises a section or unit responsible for some or all of the following areas for senior academic employees: recruitment and retention efforts, pay administration, employee benefits, health and safety, and affirmative action plans. 15%
• Oversees a support staff involved in the processing and maintenance of academic HR records. 10%
• Analyze and interpret complex policies, procedures and bargaining unit contracts including Unit 18 Lecturers, Academic Student Employees [ASE]. Postdoctoral Scholars, Researchers and other non-senate academics. Provide direction to departmental staff regarding recruitment, review procedures, and preparation of appointment, reappointment, assessment, merit, and excellence review files. Analyze complex issues regarding compensation, layoffs, reduction in time, complaints and grievances working with Labor Relations and college leadership, as appropriate. 10%
• Provides interpretation of complex academic HR policies and procedures with risk management exposure for the organization, such as final appraisal and security of employment reviews. 5%
• Acts as unit's Labor Relations officer with respect to academic complaints or grievances. 5%
• Participate as a team member at the campus level (working with campus Academic Personnel Analysts, Labor Relations, Affirmative Action, etc.), providing analysis of current and proposed policies. Make recommendations for revisions to campus policies and procedures as appropriate. Review system-wide and campus-wide policies and advise of any potential impact to the College. 5%
• Generate annual reports for the Director to be used by senior leadership for long and short term planning purposes. Maintain databases for all appointees; retrieve, query, and analyze data from various internal/external systems to produce meaningful reports, 5%