Assistant Director Of Alumni Affairs

Job Description

Assistant Director of Alumni Affairs

R0010363
Tampa

Position Details

Assistant Director of Alumni Affairs

Position Summary

The Assistant Director of Alumni Affairs plays a critical role in advancing alumni engagement strategy through reunion programming, communications, and regional outreach. This position supports signature engagement events, and affinity-based initiatives while strengthening lifelong connections between alumni and The University of Tampa. The Assistant Director serves as a relationship manager, project lead, and strategic partner within the Office of Alumni Affairs, ensuring alumni experiences are meaningful, well-executed, and aligned with institutional priorities.

Primary Responsibilities

• Lead planning and execution of alumni reunions and special events.
• Support and execute key Alumni Weekend programs.
• Build alumni events in Raiser edge and track participation.
• Support and execute regional alumni programming in priority markets.
• Coordinate travel logistics, host committee engagement, event communications, and on-site management.
• Partner with development colleagues to identify engagement opportunities with high-capacity alumni.
• Develop detailed run-of-show documents, timelines, event briefings, and post-event reports.
• Manage and advise the Student Alumni Council.
• Manage event budgets, vendor coordination, and logistical planning for alumni programming.
• Collaborate with Coordinator of Alumni Affairs on event marketing for both local and regional alumni events.
• Work evenings and weekends as needed for alumni events and travel.

Qualifications

• Required: Bachelor's degree from an accredited institution.
• 2-4 years of experience in alumni relations, volunteer management, nonprofit engagement, event planning, or higher education advancement.
• Strong project management and organizational skills.
• Exceptional interpersonal and written communication abilities.
• Ability to manage multiple initiatives simultaneously with high attention to detail.

Work Schedule

Monday-Friday, 8:30 a.m. to 5:00 p.m.

Summer: Monday-Thursday, 8:00 a.m. to 5:30 p.m.

Full Time/ On Campus

The University of Tampa offers great benefits to include:
FREE Tuition
Generous paid leave
Wellness initiatives
100% Employer-Funded Health Reimbursement Account
100% Employer-Paid Short & Long Term Disability Insurance
100% Employer-Funded Employee Assistance Program
Discounted On-Campus Dining Meal Plans
FREE On-Campus Parking
Access to Campus Amenities
Fitness Center
Pet Insurance
Flexible Spending Accounts
And more!

Submission Guidelines

To receive full consideration for employment with The University of Tampa, please be sure to submit/upload required documents for this position at time of application submission. Required documents should be submitted in the attachment box at the bottom of the "My Experience" page of the application before continuing through the application.

Background Check Requirements

Finalists may be required to submit to a criminal background check. Some positions may also require a motor vehicle report and/or a credit report.

Additional Information

This description is intended to be generic in nature. It is not to determine specific duties and responsibilities for any particular position. Essential functions and overtime eligibility may vary based on the specific task assigned to the position.