"Assistant Director - Procurement and Materials Management"

Job Details

Description

This is a highley skilled procurement position who will assist the Procurement Director in daily operations of the Procurement and Materials Management department.

Reviews and coordinates complex purchase requests, including requests for quotes, bids, proposals, complex one-time orders, and complex multi-term orders in accordance with university, State of Missouri and Federal procurement guidelines. Independently handles a variety of projects for purchases of all dollar amounts. Prepares complex contracting solicitations. Leads and guides the work of assigned Procurement Specialists. Assists in the development of procurement policies / procedures and assists Director with the day to day business operations of the procurement department. Acts as the Procurement Director when required and represents the Director as required. Confers with the Director on matters of departmental strategy and budget. Provides procurement services with an expectation for high levels of customer focus to a wide range of end users. Manages and executes complicated procurement projects and also handles small dollar, routine inventory and informal quotes. Drafts specifications for bids and issues Request for Proposals and Request for Qualifications utilizing templates, scoring matrix, and Ionwave evaluation process. Is familiar with all aspects of the Ionwave Ebid system including bidding, contract management, and evaluation. Additional duties will also require public relations, training, tradeshow participation and demonstrations, and other tasks as assigned.

Examples of Duties

65%

• Prepares all aspects of procurement solicitations for formally advertised or negotiated procedures which includes specifications, terms and conditions, scope of work, insurance and bonding requirements, and compliance with state and federal regulations. Prepares all types of complex contracting solicitations.
• Conducts bid openings; evaluates bids and proposals to determine lowest, responsible, responsive bid; assures selection in accordance with established criteria; assures full competition and documentation of actions; issues award letters or contracts.
• Negotiates with suppliers establishing price, delivery, quantity, payment, scope of work, terms, change orders; research sources of supply; determines sole source validity and methods of procurement action.
• Provides administrative oversight during contract performance.
• Provides liaison services between vendor sales managers and department heads for procurement procedures, order status, and problem resolution; advises departments on cost effective alternatives.
• Resolves problems relative to procurement actions such as bid disputes and vendors' protests in conformance with contract law, and in coordination with legal counsel when indicated.
• Maintains records in accordance with established policies and procedures and audit guidelines.
• Manages and/or coordinates multiple projects which contract for specialized services, are large in scope, or involve major equipment acquisition.

25%

• Will supervise, guide, and train staff/student employees, on Jaggaer and Banner related work;
• Assists with the day to day business operation of the procurement department. Will act as the Procurement Director when required and represent the Director as required.
• Assists Procurement Specialists with complex procurements.

10%

• Represents the university at trade fairs and community group meetings with community leaders, business owners, and executives; attends Procurement meetings and presents seminars for presentation of university policies.
• Will function as Designer / Editor for the Procurement Department Web Page.
• Performs miscellaneous job-related duties as assigned.

Typical Qualifications

Education:
Bachelors Degree in business, or related field required

Exerience:
Two years of public/education procurement experience required.

*Education may be substituted for experience or experience may be substituted for education. Note that equivalencies are based on the following: AA = 2 years experience; BA/BS = 4 years experience; MA/MS = 6 years experience; PhD = 8 years experience.*

Supplemental Information

Weekly contact with Sales Reps, Cooperative Reps and business contacts associated with University Procurement functions. Public contact University departments daily.

Represents the University at MAPP and NIGP Procurement Conference and other Public Procurement Events.

May work with other universities and Procurement group(s) on procurement related issues. (City of Warrensburg, Whiteman Air Force Base, Missouri Veterans Home, UM).

Special Instructions

Full-time staff & 12-month faculty benefits-eligible position: Benefits include competitive salary; health, dental, vision, life insurance, AD & D, long-term disability; 3 weeks paid vacation per year; 3 weeks of accrued sick leave per year; 13 paid holidays; retirement; and generous education assistance for an employee, spouse and dependent children taking classes at UCM.

9-month faculty benefits-eligible position: Benefits include competitive salary; health, dental, vision, life insurance, AD & D, long-term disability; 3 weeks of accrued sick leave per year; 13 paid holidays; retirement; and generous education assistance for an employee, spouse and dependent children taking classes at UCM.

Part-time benefits-eligible positions: Benefits include generous education assistance for the employee.

Temporary, adjunct, student employment, or graduate assistant positions: Benefits are not included.

Completed UCM online application for employment required. Incomplete applications will not be considered.

A review will begin immediately and continue until filled unless indicated otherwise.

NOTE: A background check is required for the selected candidate of all staff, faculty, adjunct, and temporary positions and any job offer is contingent on the results of this check. Student employees and graduate assistants do not require a background check to be conducted prior to employment.

The University of Central Missouri is an Equal Opportunity Employer.