"Accounting Associate"

Job Description

The University of Maryland, Baltimore (UMB) is currently seeking multiple Accounting Associates to join the Office of the Controller.

Under general supervision, a successful candidate will be responsible for functions in invoice processing, document management, mail distribution, customer service, and other complex accounting duties as directed. Processing a high volume of invoices in a fast-paced environment is an important part of this position. This position offers availability for hybrid telework schedules.

The ideal candidate will demonstrate the behaviors of Administration and Finance (A&F) Guiding Principles: WISER - Well-Being and Sustainability, Innovation and Discovery, Service Excellence and Accountability, Equity and Justice, and Respect and Integrity.

BENEFITS (Non-Exempt Regular):

UMB offers a comprehensive benefits package that prioritizes wellness, work/life balance, and professional development, along with additional exciting perks that employees can take advantage of. This position participates in a retirement program (pension), effective on your date of hire. Non-exempt regular staff receive a generous paid leave package that starts with 11 days of vacation accrued per year, 15 paid holidays, 3 personal leave, unlimited accrual of sick time, and time for community service; comprehensive health insurance; professional learning and development programs; tuition remission for employees and their dependents at any University System of Maryland school; and flexible work schedules and teleworking options (if applicable per job).

UMB is a public university and constituent institution of the University System of Maryland. All employees are expected to work primarily physically within the State of Maryland.

Primary Duties:

• Process purchase order and non-purchase order invoices expeditiously.
• Scan documentation into document management system.
• Prepare daily invoice batches.
• Distribute checks, mail, and other correspondence routinely.
• Investigate inquiries received from university departments such as invoice approval or payment status.
• Review supplier/vendor information in the university and state accounting systems.
• Support accountants and university leadership in reviewing general ledger activity.
• Assist with periodic system testing and updates as needed.
• Perform other duties as assigned.

Note: The intent of this list of primary duties is to provide a representative summary of the major duties and responsibilities of this job. Incumbents perform other related duties assigned. Specific duties and responsibilities may vary based upon departmental needs.

Qualifications

MINIMUM QUALIFICATIONS:

EDUCATION: High school diploma or GED.

EXPERIENCE: Four years accounting clerical experience. Customer service experience and/or cash handling and payment processing experience.

OTHER: Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience.

REQUIRED KNOWLEDGE, SKILLS & ABILITIES:

Thorough knowledge of bookkeeping principles, mathematical methods and techniques and accounting standards. Skill in performing mathematical computations; in using analytical techniques to reconcile financial data; in reviewing and processing financial documents; in operating calculators, personal computers and related software. The ability to exercise attention to detail in the area of monetary transactions. Ability to understand and explain items within an accounting system. Ability to communicate effectively, to prepare written records and reports; to work independently with little supervision; to establish and maintain effective work relationships; to operate manual and automated office equipment. Must have the ability to understand the various privacy laws and audit requirements placed on the daily function of the position.

PREFERRED KNOWLEDGE, SKILLS & ABILITIES:

Proficiency with Microsoft Word, Excel and Outlook.

Based on the duties of this position, selected candidates are eligible to participate in the Bargaining Unit (Union).

Salary Range: $48,000 - $51,707.32 per year

Note: New hires will receive a 2.5% adjustment to their base salary upon successful completion of 6-month probationary period.