"Assistant Director, Sponsored Research Administration AS6553"

Assistant Director, Sponsored Research Administration AS6553

Company: Stetson University

Job Location:

Category: Sponsored Programs, Grants, and Contracts

Type: Full-Time

Salary: Depends on Qualifications

Location: DeLand, FL

Job Type: Full-Time Staff

Job Number: 202500065

Division: Academic Affairs

Department: Grants & Sponsored Research

Closing Date: Continuous

Job Description

The Assistant Director of Sponsored Research Administration (SRA) reports directly to the Associate Director of SRA and works closely with the Grants/Sponsored Research and Strategic Initiatives team. This position is responsible for post-award administration of all the University's awarded sponsored/contracts.

Essential Job Functions and Responsibilities:

Employment duties include, but are not limited to:

• Ensure that all financial and procurement activities on sponsored programs follow applicable federal, state, and sponsor applicable rules and regulations
• Serve as a liaison with funding agency Program Officers
• Serve as the primary point of contact for principal investigators (PIs) and project directors (PDs) for post-award support and administration, ensuring that assigned costs are allowable and allocable to the grant
• Reconcile accounts on a monthly basis
• Provide PIs/PDs with monthly financial reports; monitor and track subcontractors financial and reporting performance through close out
• Create and maintain databases, reports, and forms that track awarded grants/contracts
• Conduct post-award administration for all the University's awarded sponsored grants and contracts through close-out, including preparing expense reports, check requests, and purchase requisitions
• Ensure compliance with applicable federal, state, and sponsor applicable rules and regulations including management of effort allocation/reporting and monitoring and approving appropriateness of expenditures on awards and sub-awards
• Advise faculty members in all aspects of grant compliance and performance/delivery requirements
• Develop and maintain the tracking system to ensure deliverables are submitted on time and in compliance with award terms and conditions
• Correspond with sponsors, sub-recipients, PIs, project directors, department chairs and the Grants, Sponsored Research and Strategic Initiatives team regarding performance problems
• Prepare progress and financial reports to sponsoring agencies in a timely and accurate manner
• Review subrecipient risk assessments in conjunction with the Director of Risk Management
• Reconcile monthly budget reports and inform PI and/or supervisor of corrections/adjustments; identify cost transfers from budget reconciliation; submit timely and accurate cost transfers
• Conduct financial analyses as assigned
• Provide quality customer service to all stakeholders, both internal and external to Stetson to ensure mission and reputation of Stetson remains strong
• Handle all sensitive materials as strictly confidential
• Supervise a Work Study student
• Perform other site and position specific functions as assigned

Required Knowledge, Skills, and Abilities:

The knowledge, skills, and abilities for this role include:

• Ability to effectively communicate verbally and in writing with all levels of the organization, including advising faculty in interpreting and adhering to sponsor and University guidelines
• Ability to manage and prioritize multiple projects/tasks simultaneously
• Knowledge of federal, state and sponsor-specific regulations relating to grant and/or contract activity
• Understand financial processes and controls including the reconciliation process
• Excellent people skills
• Experience with Microsoft Office Suite
• Ability to work with minimal to no supervision in a deadline driven, highly confidential environment

Required Qualifications:

This position requires:

• Bachelor's degree in a business or finance-related field or equivalent combination of education and experience is required
• Minimum of four to six years of experience in grants and contracts post-award administration and budget development
• Experience in use of MS Excel

Ideal Candidate Qualifications:

• Experience with Banner
• Research or grants education and/or experience

Pay Grade: 7

Work authorization sponsorship may be available for this position. However, sponsorship is contingent upon the non-applicability of the visa petition fees outlined in the relevant Executive Order signed September 19, 2025. Due to the recent federally-mandated increased financial expense, the university is not in a position to absorb this significantly increased cost of sponsorship for new H-1B petitions at this time. International candidates are encouraged to apply, but should be aware that eligibility for sponsorship will be evaluated in accordance with current U.S. immigration regulations and institutional policies.