"Assistant Director, Stewardship and Compliance"

Assistant Director, Stewardship and Compliance

Company:
Austin Peay State University

Job Location:
Clarksville, Tennessee

Category:
Financial Aid

Type:
Full-Time

Job Description

Position Summary

The Assistant Director of Stewardship and Compliance supports the administration of donor-funded scholarships, ensuring awards are processed accurately and in alignment with legal, ethical, and donor-specified criteria. The position contributes to a comprehensive donor relations and stewardship program, including endowment reporting and donor communication support. It also assists with the planning and execution of scholarships and donor-related events, helping to create experiences that demonstrate appreciation and reinforce donor confidence.

Key Responsibilities

Scholarship Administration

• Coordinate the full lifecycle of donor-funded scholarships, from application through award disbursement in collaboration with Financial Aid.
• Maintain accurate and up-to-date records of scholarship criteria and eligibility requirements.
• Ensure donor-restricted funds are used in accordance with donor intent, working closely with philanthropy officers to interpret and manage gift agreements.
• Monitor compliance with federal, state, and institutional regulations governing scholarship administration.
• Collaborating with Financial Aid to ensure timely, accurate and compliant fund distribution.
• Prepare, validate and send annual scholarship disbursement information to Financial Aid to support student awarding.
• Monitor scholarship fund balances and usage to ensure responsible stewardship and avoid over or under expenditure.

Donor Stewardship

• Prepare endowment reports for donor stewardship.
• Assist with the collection and organization of thank-you letters from scholarship recipients.
• Support the planning and execution of scholarship recognition events and donor engagement activities.
• Ensure donor intent is honored in all scholarship processes, documentation and communications.

Compliance

• Track and analyze scholarship metrics related to fund usage, student impact and student success outcomes.
• Ensure compliance with FERPA, IRS regulations, and university and foundation policies.
• Identify opportunities to streamline scholarship processes and improve operational efficiency.

Collaboration and Communication

• Liaise with Financial Aid Office to verify student eligibility, enrollment and academic standing.
• Partner with communications to highlight scholarship impact stories and donor support.
• Participate in cross-functional initiatives that support donor relations and student success.

Knowledge, Skills, and Abilities

• Detail-oriented with a high level of accuracy
• Ability to manage multiple priorities and deadlines
• Collaborative mindset with cross-functional teams
• Discretion - A strong commitment to the ethical handling and management of highly confidential financial and personal information
• Excellent written, verbal, interpersonal, and organizational communication skills.

Minimum Qualifications

• Bachelor's degree
• Minimum of one (1) year of experience creating precise, detailed, and analytical reports from a large volume of research.

Physical Requirements

Light Work, lifting up to 10 pounds

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