"Assistant Manager for Academic Programs"

The Stanford Mussallem Center for Biodesign offers a portfolio of educational programs to engage both aspiring and experienced innovators in learning and practicing a need-driven approach to health technology innovation. Programs are taught by Stanford faculty and SU-affiliated teaching professionals. The Assistant Manager for Academic Programs will partner with the Director for Academic Programs, the Director for Policy Education and New Initiatives, and other Biodesign team members to complete the activities outlined below.

This work will be conducted under the direction of faculty or other management to implement and administer the vision, strategy, and goals of the assigned academic programs. The Assistant Manager plays a key role on the Stanford Biodesign academic programs team, working across a wide range of academic programs, courses, and other educational events.

Core duties include:

• Oversee and administer research activities by evaluating academic programs, making recommendations that impact policies and programs, and coordinating and implementing changes.
• Collect and analyze data, create reports, review and explain trends to determine program effectiveness; formulate and evaluate alternative solutions and/or recommendations to achieve the goals of the program.
• Teach and/or assist in the teaching and administration of courses. Create and/or advise in the development of curriculum. Make recommendations for course improvements.
• Write and edit content for proposals, peer-reviewed publications, and other program activities under the general direction of PI. Assist with the development of research grants, (i.e., may suggest new funding opportunities, write portions of grants, and/or summarize data for grant support).
• Represent the program or function as the key contact and subject matter expert within the department, unit or school and develop communications for internal and external constituencies. Organize and/or participate in outreach activities such as events, partnerships, fundraising, training, and conferences. Lead workshops and facilitate meetings.
• Monitor expenses, budgets, and finances of the program. Make recommendations on funding based on program spend.
• May oversee and train student workers.

Specific position duties include:

Assessment – Collects and manages assessment data across the portfolio of 15+ academic programs/courses. Performs data analysis and creates comprehensive reports and effective summaries. Makes recommendations on program improvements and coordinates follow-on activities to implement top-priority changes.

New Initiatives – Participates in needs finding for new programs, contributes to new program decisions, and helps plan and execute new programs, including (but not limited to) scheduling, booking rooms, coordinating catering, program set-up, execution, and breakdown, and program assessment.

Curriculum Development – Actively collaborates in the development of curriculum, initially related to Stanford Biodesign’s new initiatives. Helps structure and manage pilots to test new curricula. Captures learnings and makes recommendations on iterative program improvements. Over time, has the opportunity to take on additional curriculum development activities in established and emerging programs/courses as a member of the relevant teaching team (made up of faculty and staff members).

Policy Education – Supports the planning and execution of the annual Congressional bootcamp, including (but not limited to) scheduling, logistics, catering, set-up, execution, and breakdown, as well as ethics review and approvals. Supports policy webinars, special events, and miscellaneous projects.

Translational Programs – Supports the portfolio of Stanford Biodesign translational grant programs, including promotion, organization, and distribution of grant applications, submission management, and tracking grant cycle deliverables and reports. Communicates with oversight committee members, as appropriate. Schedules, prepares for, and participates in grant-related meetings.

Executive Education – Contributes to Stanford Biodesign’s annual Executive Education course, held for three days each spring, to provide senior executives with a fresh perspective on how to drive innovation within their organizations. Serves as the primary point of contact for enrolling and addressing inquiries from more than 130 participants per session. Participates with faculty and senior staff to planning and executing this high-profile event.

Career Support – Defines and manages a program to provide select career services to Biodesign students (e.g., resume book, internship program, career fairs). Monitors student and sponsor company usage and makes recommendations to better satisfy both audiences.

Content Development – Works with faculty and the Director for Academic Programs to write program/course materials and grant applications to raise funds for new teaching initiatives. Assists with research and writing for the Stanford Biodesign textbook, which is the leading text on need-driven innovation in the health technology field. Creates teaching slides from key textbook content. Helps coordinate and deliver train-the-trainer sessions with faculty to keep them apprised of the latest materials and ensure consistency across programs/courses in how the innovation process is taught.

Special Projects – Engages as an active member of the Academic Programs team for Stanford Biodesign. Completes special projects in support of existing programs/courses/workshops and/or Biodesign’s thought leadership position in health technology innovation (e.g., contributing to papers based on learnings from our courses or other academic programs).

Finance – Helps manage program/course budgets to ensure that all events, supplies, and other costs are properly accounted for and within all specified guidelines. Submits expenses and performs expense verification activities.

Administration – Supports the Director of the Innovation Fellowship, including meeting scheduling and overall calendar management. Assists the Director for Academic Programs with program-related scheduling.

* Other duties may also be assigned

DESIRED QUALIFICATIONS:

• Master’s degree, preferably in education
• Experience and/or an interest in healthcare or health technology innovation
• Prior experience in course management, curriculum development, and/or global programs management
• Three-plus years of professional experience preferred.
• Outstanding organizational, project management, and multi-tasking skills
• Demonstrated ability to take initiative and ownership of projects
• Strong analysis and problem-solving skills
• A commitment to continual improvement
• Ability to work collaboratively and effectively with team members at all levels of the organization
• Willingness to lead and follow, as needed, to ensure the successful completion of assigned responsibilities

EDUCATION & EXPERIENCE (REQUIRED):

Bachelor’s degree and two years of relevant experience or combination of education, training, and relevant experience.

KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):

• Demonstrated oral, written, and analytical skills, exhibiting fluency in area of specialization.
• Ability to oversee and provide basic direction to staff

PHYSICAL REQUIREMENTS*:

• Frequently stand/walk, sitting, grasp lightly/fine manipulation, perform desk-based computer tasks.
• Occasionally use a telephone, writing by hand, lift/carry/push/pull objects that weigh up to 40 pounds.
• Rarely sort/file paperwork or parts, lift/carry/push/pull objects that weigh >40 pounds.
• Ability to use voice to present information/communicate with others.
• On-campus mobility.

* Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

WORKING CONDITIONS:

• May work extended hours, evenings or weekends. Especially related to special events and annual programs like the Biodesign Executive Education program, which takes place for several days each March
• May travel locally
• The Biodesign offices have an open floor plan with no cubes and minimal work space separation

WORK STANDARDS:

• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.

The expected pay range for this position is $90,694 to $108,963 per annum. Stanford University provides pay ranges representing its good-faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.