"Assistant to the Chancellor"

Assistant to the Chancellor

University of Colorado | Denver

Official Title: Business Services Senior Professional

Working Title: Assistant to the Chancellor

FTE: Full-time

Salary Range: $71,427 - $76,000

Position #00781814 - Requisition #37939

About the University of Colorado - Denver

The University of Colorado Denver is the state's premier public urban research university and equity-serving institution. Globally connected and locally invested, CU Denver partners with future-focused learners and communities to design accessible, relevant, transformative educational experiences for every stage of life and career. Across seven schools and colleges in the heart of downtown Denver, our leading faculty inspires and works alongside students to solve complex challenges through break through innovations and impactful research, and creative work. As part of the state's largest university system, CU Denver is a major contributor to the Colorado economy, with 2,000 employees and an annual economic impact of $800 million. For more information, visit ucdenver.edu.

Job Description

As a critical member of the Chancellor's team, the Assistant to the Chancellor provides administrative and technical support to the Chancellor's Office and the Chancellor. Reporting to the Executive Assistant to the Chancellor, this position supports the Chancellor's goals by ensuring that scheduling, communication, and meeting/event logistics are accurate and managed promptly. As a key point of contact for the Chancellor, this position interacts on their behalf with students, faculty, staff, and the greater Denver community.

Areas of core responsibility include managing the Chancellor's calendar and executive travel, liaising with key offices on CU Denver's campus and across the CU System, expense reimbursement, event support, and other projects as needed. Working in tandem with the Executive Assistant, this person will take initiative to achieve goals and objectives, while maintaining confidentiality and supporting positive working relationships. The role requires strong organizational and project management skills, effective problem solving, and the ability to handle complex tasks under pressure.

What you will do:

• Under the direction of the Executive Assistant to the Chancellor, oversee the Chancellor's calendar with a strategic approach, ensuring engagements are meticulously reviewed, prioritized, and that all necessary materials are prepared in advance.
• Implement and maintain advanced systems to track and manage all scheduling requests, ensuring clear and timely communication with internal and external stakeholders.
• Efficiently manage and prioritize requests for the Chancellor's time, ensuring alignment with strategic priorities.
• Conduct in-depth research, gather, organize, and synthesize information to create comprehensive briefings, ensuring the Chancellor is thoroughly prepared for all meetings and engagements.
• Oversee and coordinate all aspects of the Chancellor's executive travel, including complex bookings and reservation management.
• Develop and implement processes to enhance the operational efficiency of the Chancellor's Office.
• Draft and manage high-level correspondence and materials, handle sensitive and confidential information with the utmost discretion.
• Lead the planning and execution of key meetings and events, including logistics, room reservations, and catering, in collaboration with the Executive Assistant to the Chancellor and other senior officials.
• Oversee general office administration and operations, including facility management, supplies inventory, timesheets, expense reports, memberships, and subscriptions.
• Foster strong partnerships with various administrators and departments to support the Chancellor's initiatives.
• Champion a positive, welcoming, and service-oriented culture within the Office of the Chancellor.
• Ensure strict adherence to all University of Colorado policies and governance standards.
• Lead and manage special projects and initiatives as directed by the Chancellor and Executive Assistant.
• Other responsibilities as needed.

Minimum Qualifications

• Bachelor's Degree in a related field from an accredited institution
• Two (2) years senior-level executive support experience
• Proven knowledge of Microsoft Office products, including Outlook, Word, Excel, and PowerPoint

Preferred Qualifications

• Four (4) years senior-level executive support experience.
• At least four (4) years of experience working in a complex environment with progressive responsibility; experience supporting higher education executives preferred.
• Experience working with Concur, or similar, procurement and travel software.

Knowledge, Skills, and Abilities

• Ability to establish work priorities, strong organizational skills and attention to detail
• Excellent research and writing skills; ability to manage complex and sensitive situations
• Ability to maintain confidentiality
• Ability to assess processes and redevelop them to meet key objectives
• Demonstrate an exceptional understanding of access and engagement with a commitment to developing equitable practices.
• Ability to work both individually and as a team to accomplish shared goals
• Ability to interact positively with students, faculty, staff and visitors
• Desire to learn university policies and procedures, and ability to apply them
• Proficiency with communication, word processing, spreadsheet, presentation and scheduling software (such as Microsoft Outlook, Word, Excel, Power Point, and Adobe Professional)

Compensation and Benefits

The salary range (or hiring range) for this position has been established at $71,427 - $76,000.

Benefits

Required Application Materials

To apply, please visit: www.cu.edu/cu-careers and attach:

• A cover letter which specifically addresses the job requirements and outlines qualifications
• A current CV/resume
• List of three references (we will notify you prior to contacting both on and off-list references)

Application Deadline: Applications will be accepted until the position is filled. Preference will be given to complete applications received by October 23rd, 2025.

Primary Location: Denver

Job Category: Business Services