Assistant to the Office of the Provost and Dean of the Faculty

The Assistant to the Office of the Provost and Dean of the Faculty Office provides essential and visible administrative and operational support to the Office of the Provost and Dean of the Faculty. This role serves as a key point of coordination for daily office activities, faculty-facing interactions, and divisional operations. The Assistant manages front desk operations, office communications, calendars, and travel; supports faculty and divisional programs and events; maintains divisional records and digital resources; and assists with faculty-related processes and office operations. The Assistant works closely with office leadership, faculty, staff, and campus partners to ensure smooth office functioning, continuity of operations, and a high level of service across the division.

Key Accountabilities include:

• Serve as a primary point of contact for the office, managing front desk operations and responding to inquiries with professionalism and discretion.
• Coordinate calendars, meetings, and travel arrangements for office leadership.
• Maintain office supplies, divisional records, and shared digital resources.
• Support planning and execution of faculty and divisional events, including orientations, retreats, and recognition programs.
• Assist with faculty-related processes through documentation, tracking, and record maintenance.
• Support faculty announcements, communications, and institutional outreach as needed.
• Provide administrative and logistical support for divisional committees, councils, and initiatives.
• Contribute to efficient office workflows and day-to-day operational effectiveness.

Professional Experience/Qualifications:

• A minimum of one year of administrative support experience
• Self-starter with the capacity to work independently and as part of a team
• Proven ability to organize and coordinate multiple projects, responsibilities, and priorities simultaneously
• A service-oriented mindset to include a positive attitude, follow-through, and problem-solving
• Enthusiasm for learning new skills and taking on new assignments and challenges
• Effective verbal and written communication skills and a high regard for detail
• Proficiency with office productivity tools, such as Google Workspace (especially Google Docs, Google Sheets, and Google Calendar) and/or Microsoft Office applications (Word and Excel)
• Experience with travel and event logistics
• Discretion to manage confidential and sensitive information
• Ability to interact in a collegial manner with a culturally diverse group of faculty, staff, and students

Education:

A minimum of an Associate's degree or a combination of education and experience from which comparable skills are attained is required.

EEO Statement:

The University recognizes that equal employment opportunity can only be achieved through demonstrated leadership. It is the Policy of the University to recruit, employ, retain, promote, and train employees on the basis of skills and experience, capacity to do the job, and valid job qualifications without regard to any characteristics protected by applicable local, state or federal laws.