Assistant, Travel

Assistant, Travel

• Arranges for travel and accommodations for employees
• Receives and responds to incoming travel requests on behalf of the organization
• Receives and reviews expense reimbursement vouchers related to foreign travel; verifies appropriate documentation in compliance with University policy; ensures accuracy of vouchers in accounting for travel advances or prepaid expenses; prepares journal entries and/or deposits funds to clear expense report
• Reviews and approves travel expenditures after initial processing of travel-related documents; prepares correspondence to University travelers regarding travel-related issues for supervisory review and approval
• Completes monthly reconciliation of travel expense report due dates in accordance with University policies/procedures; performs follow-up procedures to ensure timely receipt; initiates payroll withholding of past/due advances after proper notification
• Issues corporate cards to employees; processes payment for corporate cards issued to employees
• Ensures payments are made promptly
• Other related duties, as assigned

Minimum Qualifications

• Bachelor's degree in Business Administration, Finance, or related field
• One (1) year of related experience