Administrative Coordinator I

Overview

Fred Hutchinson Cancer Center is an independent, nonprofit organization providing adult cancer treatment and groundbreaking research focused on cancer and infectious diseases. Based in Seattle, Fred Hutch is the only National Cancer Institute-designated cancer center in Washington.

With a track record of global leadership in bone marrow transplantation, HIV/AIDS prevention, immunotherapy and COVID-19 vaccines, Fred Hutch has earned a reputation as one of the world's leading cancer, infectious disease and biomedical research centers. Fred Hutch operates eight clinical care sites that provide medical oncology, infusion, radiation, proton therapy and related services, and network affiliations with hospitals in five states. Together, our fully integrated research and clinical care teams seek to discover new cures to the world's deadliest diseases and make life beyond cancer a reality.

At Fred Hutch we value collaboration, compassion, determination, excellence, innovation, integrity and respect. Our mission is directly tied to the humanity, dignity and inherent value of each employee, patient, community member and supporter. Our commitment to learning across our differences and similarities make us stronger. We seek employees who bring different and innovative ways of seeing the world and solving problems.

Coordinates and continuously improves administrative and operational functions for the Program in Immunology and the Cord Blood Transplantation Program within TST. This role serves as a central point of coordination for faculty, trainees and staff in a diverse and international scientific community. Ensures programs run efficiently, anticipates needs and strengthens administrative processes through data-informed tools and structured workflows.

This is an in-person, on campus, position based in our South Lake Union location.

Responsibilities

• Serve as the primary administrative lead for the Program (90+ members) and 8+ affiliated laboratories, coordinating operations across divisions and institutional partners to ensure alignment with center policies, clear communication and effective program execution.
• Oversee the weekly Immunology seminar series (80+ attendees), coordinating cross-divisional and cross-institutional speaker engagement while managing scheduling, logistics, catering, communications and on-site execution.
• Manage complex scheduling for faculty, coordinate domestic and international travel, manage office logistics including mail and supplies and administer ProCard reconciliations and reimbursements.
• Support program financial activities and tracking expenses, assisting with budget summaries and coordinating grant-related documentation with program and finance leadership while ensuring compliance with institutional policies.
• Design and coordinate program operations infrastructure using advanced Excel, business intelligence and automation tools to track activities, maintain digital platforms and improve administrative workflows.
• Support faculty initiatives, trainee programs and community engagement efforts through coordination of meetings, initiatives and special projects.

Qualifications

MINIMUM QUALIFICATIONS:

• Requires High School/GED and five years of administrative or relevant experience OR equivalent education/experience.

PREFERRED QUALIFICATIONS:

• Experience in an academic or scientific institute environment.
• Experience supporting faculty or program leadership.
• Familiarity with sponsored research regulations and financial tracking.
• Experience using front-end web development platforms (Adobe AEM).
• Demonstrated success independently managing complex administrative operations in a fast-paced organizational environment.
• Advanced Excel proficiency, including experience developing structured tracking, reporting or data-driven workflow systems.
• Experience leveraging business intelligence tools, dashboards, workflow automation platforms (e.g., Power Automate, Teams, SharePoint) and AI-enabled productivity tools to improve processes.
• Strong organizational judgment with the ability to manage competing priorities and communicate effectively across diverse stakeholder groups.
• Experience presenting to groups of various sizes.
• Comfortable public speaking and effective presentation leadership skills.
• Proven ability to work collaboratively within a diverse and international research community.

The hourly pay range for this position is from $31.26 to $44.51 and pay offered will be based on experience and qualifications.