Associate - Accounts Payable

ABOUT US

We are Harper College…the college in your community.

The College was established by referendum in 1965 and opened September 1967. It is named for Dr. William Rainey Harper, a pioneer in the junior college movement in the United States and the first president of the University of Chicago.

Harper College is now one of the nation’s premier community colleges and one of the largest, serving approximately 29,000 students annually in Chicago’s northwest suburbs. The College’s academic programs prepare students for rewarding careers and for transfer to four-year universities. Harper offers associate degree and certification programs, advanced career programs, workforce training, professional development, continuing education classes, accelerated degree options for adults and developmental education programs.

At Harper College, we are committed to fair and equitable compensation for all employees. In compliance with Illinois state law, we prioritize transparency in salary information. Our salary ranges reflect our dedication to attracting and retaining top talent while ensuring equitable pay practices.We encourage open discussions about compensation and invite you to reach out with any questions you may have regarding salary details. Harper College typically offers compensation up to the median market rate for this position. We aim to ensure our pay is competitive while aligning with both the role's requirements and the candidate's experience. To review all benefit information visit us at:

https://www.harpercollege.edu/about/directory/hr/index.php

QUALIFICATIONS

Education: High school graduate or equivalent with minimum keyboarding skills of 45-wpm.

Experience: Strong data entry and communication skills with a minimum of two years experience in general bookkeeping or accounts payable.

JOB DESCRIPTION

• Plans and coordinates data entry of accounts payable processing, ensuring payments are processed within due dates.
• Reviews invoices for accuracy, completeness & proper approvals.
• Matches purchase orders with invoices for payments, obtaining change orders and additional department approvals as needed.
• Monitors use of College credit cards, ensuring proper paperwork is received and statements are paid and charged to the appropriate departments.
• Processes invoice payment of expenses incurred by the College.
• Maintains vendor master files.
• Works with outside auditors gathering documentation and answering inquiries.
• Communicates with outside vendors and College personnel requesting information or giving notification of actions taken concerning items for payment.
• Answers questions from the College community on vendor payment status.
• Tests and verify upgrades to the ERP system.
• Files accounts payable records.
• Matches checks issued with back up for correctness of amounts, payee name and address.
• Researches vendor statements ensuring timely payment of invoices received.
• Release of electronic payments to vendors from the bank. Back up for uploading positive pay files to the bank.
• Monitors & resolves outstanding invoices in a timely manner.
• Maintains W-9 files of vendors, TIN matching FEIN numbers to the IRS site.
• Responsible for setting up students interfacing from Banner student system.
• Set up CE faculty assigned to a class in Banner.
• Process travel requests and reimbursements for all College travel working closely with Accounting on Professional Development reimbursements.
• Runs reports and corrects issues pertaining to year end processing of 1099’s, including early retiree payments.
• Prepares special reports and projects for the Assistant Controller.
• Helps process the College’s Professional Development Program as a primary or back up administrator.
• Performs related duties as assigned.

42.11306 ABOUT THE TEAM

​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​Financial Services, under the direction of the Controller, encompasses the business side of running the College.

RESPONSIBILITIES