Associate Director, Companions Program Operations

Boston College Introduction

Founded in 1863, Boston College is a Jesuit, Catholic university located six miles from downtown Boston with an enrollment of 9,654 full-time undergraduates and 5,072 graduate and professional students. Ranked 37 among national universities, Boston College has 923 full-time and 1,336 FTE faculty, 2,822 non-faculty employees, an operating budget of $1.4 billion, and an endowment in excess of $3.9 billion.

Job Description

We seek a dedicated and dynamic individual to serve as the Associate Director, Companions Program Operations. Boston College Companions (BCC): Fellows for Leadership and Service is a newly created intergenerational, lifelong learning initiative rooted in the Jesuit tradition designed to guide accomplished professionals (Fellows) through purpose exploration, discernment practices, and spiritual growth.

The Associate Director, Companions Program Operations is critical in ensuring the smooth operations of all program logistics, space planning, and administrative tasks. This role collaborates closely with the Director and acts as the primary backup during the Director's absence. It requires a comprehensive understanding of both immediate responsibilities and the entire program to ensure seamless continuity and effective leadership.

Key Responsibilities:

• Support BCC Fellows with registration, maintain the program syllabus, and oversee the Canvas site to keep seminar information and documents up-to-date.
• Act as the liaison between the program's Fellows and campus partners, including Athletics, Student Services, the Registrar, and Athletics.
• Oversee securing all payments from Fellows (deposits, parking, program fees, etc.) in close coordination with the recruiter.
• Organize class selection and registration with Fellows, University Administrators, Deans, and Faculty.
• Help plan, organize, and carry out Orientation for new Fellows.
• Coordinate logistics for the annual pilgrimage, including working with travel companies, managing the travel registry, and accompanying the Fellows.
• Oversee the planning and execution of the annual Silent Retreat.
• Plan and organize monthly social events to build community and foster engagement among Fellows.
• Create and manage content for the weekly newsletter, overseeing the production process.
• Implement and maintain office policies and procedures to maintain program efficiency as well as procedures to help support Fellows.
• Run reports in Slate and help analyze information for the director.
• Ensure the program's overall success by managing all logistical aspects once Fellows arrive on campus, contributing to their well-being, satisfaction, and academic growth.
• Serve as a thought partner to the Director, providing insights and support in decision-making processes and strategic planning.
• Other duties as assigned to support team goals.

This is an in-office position.

Full-Time Equivalent Hiring Range: $72,450 to $90,550; salary commensurate with relevant experience.

Requirements

• Bachelor's degree
• A minimum of 5 years of administrative/program experience, preferably in a higher education setting.
• Proven ability to work collaboratively.
• Strong problem-solving skills and the ability to anticipate needs and address challenges proactively.
• Excellent organizational skills and attention to detail.
• Technologically savvy with the ability to manage digital tools for program operations, communication, and statistical analysis.
• Knowledge and appreciation for Jesuit, Catholic higher education, and Boston College's mission and values.
• Familiarity with intergenerational, lifelong learning environments is a plus.
• Flexibility to work evenings and weekends and travel internationally every other (or every third) year.