Division Operations Manager

PURPOSE AND SCOPE

As an integral part of an instructional Dean's division leadership team, the Division Operations Manager manages the administrative, financial, and human resources operations for the division, including but not limited to course schedules, budgeting, payroll, purchasing, and supervision of administrative support staff. In conjunction with the division's leadership, the Operations Manager plans the annual budgets for the division and monitors/reconciles expenditures to ensure they are within the authorized budget. Oversees expenditures of grants and contracts and maintains related fiscal records. Manages various personnel, payroll, and hiring functions, and serves as liaison to a variety of LSC departments. Serves as active member of the LSC-wide DOM Council.

ESSENTIAL JOB FUNCTIONS

1. Manages full-time and part-time employees; makes assignments, sets priorities, and provides training, counseling, and coaching as needed
2. Manages the development of the division's annual operational and capital budgets; tracks expenditures and prepares journal entries and budget revisions as required
3. Completes budget vs. cost analyses throughout the year, in addition to expense projections, trend reports, and ad hoc reports, as required
4. Manages the building of credit/non-credit schedules to ensure that students can enroll in the division's course offerings, faculty are paid appropriately, appropriate fees are collected, and State reporting is accurate
5. Manages the purchasing of goods and services, including preparation and evaluation of quotes and bids, preparation of requisitions, and receipt of goods and materials
6. Manages faculty and staff payroll, as well as hiring processes for part-time faculty and students
7. Ensures Memorandums of Assignment, Memorandums of Understanding, Faculty Workload forms, and retirement documents for part-time faculty and Extra Service Agreements for full-time faculty are completed appropriately each semester
8. Ensures that reporting procedures and approvals are in place and communicated for travel and other expenses and that LSC expense reporting policies and procedures are followed
9. Compiles information, analyzes data, and provides a variety of reports on enrollment, room utilization, faculty workload, and other areas for Instructional Deans and Divisions
10. Manages or participates in activities associated with SACS accreditation, program accreditation, search committees, civil rights training, and other miscellaneous LSC and initiatives as needed
11. Identifies, develops, and implements administrative best practices and re-engineers processes as needed
12. Responsible for other reasonable related duties as assigned