"Associate Director of External Rentals"

Job Details

CLASSIFICATION: Administrative

DEPARTMENT: Student Life - Office of Conference and Event Management

FLSA STATUS: Exempt

SUPERVISION RECEIVED: Executive Director of Conference and Event Management

SUPERVISION EXERCISED: Haupert Union Summer Conference Assistants

POSITION SUMMARY: This role assists, coordinates, and executes all logistics related to conferences, weddings, special events, and the summer use of residence halls across the Moravian University campuses to support external stakeholders. This position will work closely with the Executive Director in formalizing a strategic and comprehensive event and conference program for external clients.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:

• Serve as a point of contact for external groups and organizations while overseeing the planning and execution of a variety of events including weddings, camps, conferences, and meetings.
• Initiate, coordinate, and manage the process for sending and executing contracts/facility rentals.
• Lead on communication with on-campus services for facility rentals (dining/ catering, campus police, custodial, etc.) through appropriate systems and workflow (e.g. 25Live, DocuSign, Google Suite, etc.).
• On campus event support as necessary and “On call” services through the summer conference season.
• Support and assist in the implementation of a comprehensive external event management process.
• Identify and execute strategies that serve to market Moravian University’s hospitality services to external stakeholders with the goal of building long term client relationships to support revenue objectives.
• Provide in-person assistance for large University events. This includes, but is not limited to Commencement and Heritage Day.
• Assist in developing assessment models for partnership and revenue tracking.
• Select, train, supervise, and evaluate student summer conference assistants.
• The nature of this position requires weekend and evening hours.

QUALIFICATIONS:

• Bachelor’s degree required, ideally in an appropriate field and 1-3 years of professional experience in event management and/or hospitality operations preferred.
• Skills or experience in conference services, student staff supervision, leadership development, community development, conflict resolution and a commitment to student learning and the student life profession with the desire to maintain an active involvement with students and parents, as well as faculty, campus administrators, and external partners, is preferred.
• Willingness to take on additional responsibilities based on previous experiences or institutional needs is expected.

TO APPLY: Qualified candidates should attach their cover letter, resume, and contact information for three professional references to the online application by clicking “Apply Now”. Please attach documents as a PDF file.

Moravian University will not sponsor applicants for a U.S. work visa for this position.

Moravian University’s mission is to prepare individuals for reflective lives and leadership in a world of change. In support of this mission, we are dedicated to fostering an educational and professional environment that is enriched by individuals of varied backgrounds, experiences, and perspectives.

As part of Moravian University’s institutional values, all employees contribute to upholding our Community Standards and Expectations, which emphasize respectful engagement, accountability, inclusion, and lifelong learning.

Moravian University is an equal opportunity employer and does not tolerate discrimination, harassment or retaliation against any applicant for employment or admission on the basis of a characteristic protected by federal, state or local laws. Please see Moravian University’s Equal Opportunity and Title IX nondiscrimination statement for additional information.

***Please visit moravian.edu/benefits to review benefits offered at Moravian University***

WORK ENVIRONMENT: The work environment characteristics described here are representative of those encountered while performing the essential functions of this job.

The individual is routinely exposed to indoor conditions, minimum outdoor weather and temperature extremes, and moderate noise level.

We welcome applicants of all abilities and are dedicated to fostering an inclusive work environment. If you need any accommodations during the hiring process or in your role, we encourage you to reach out to Human Resources at hr@moravian.edu or 610.861.1527. View the standard physical demands for positions at Moravian University.

***The specific statements shown in each section of this description are not intended to be all-inclusive. They represent typical elements and criteria necessary to successfully perform the job.***

*Please visit this link to review the benefit eligibility status associated with this position.*