"Budget Analyst/Program Coordinator (Temporary)"

Salary and Benefits

PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $5,274.00 per month to $6,558.00 per month (Step 1 - Step 12).

Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 14 paid holidays, one personal holiday and tuition fee waiver.

For more information on the benefits program, please visit our benefits website. The CSU Total Compensation Calculator demonstrates the significance of our benefits package.

This position may be eligible to participate in the Cal State East Bay hybrid telecommute program subject to management approval.

Classification

Administrative Analyst/Specialist Exempt I

About Cal State East Bay

Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability.

About the Position

Please Note: Review of applications will begin on January 7, 2026.

This position is temporary through June 30, 2026, with the possibility of reappointment.

The Institute for STEM Education at CSU East Bay advances STEM (Science, Technology, Engineering, Mathematics) teaching and learning in parallel with the rapidly changing knowledge, practices, and needs in STEM fields and disciplines. In addition to preparing students for success in STEM fields and disciplines, the Institute aims to help all students acquire the STEM knowledge required for decision making in their daily lives.

This position will coordinate operations for grant-funded programs and provide administrative and budget support for the affiliated faculty. This includes assisting with program management, grant and sub-award management, and management of financial processes. This role will support the daily administrative and budget needs including general clerical tasks such as phone and email correspondence, file management, and other office functions. In addition, this role will be responsible for division compliance with all policies, procedures, and regulations as it pertains to funds and their accounting, expenditure, reconciliation, and reporting.

Responsibilities

Budget Support

As a primary responsibility, this role oversees all project funds, ensuring proper fund use and compliance with applicable policies, procedures, and regulations. The role serves as a resource for the Institute Director and Principal Investigators (PIs) on supported projects in fiscal matters including budget and planning.

Some examples of specific responsibilities in this area include, but are not limited to:

• Spending projections
• Monthly reconciliation
• Vendor set up
• Invoice processing
• Release time
• Additional Compensation (2403)
• Subcontract monitoring
• Re-budgeting

Administrative Support

As a primary responsibility, the ISE Program Coordinator completes administrative tasks. The Program Coordinator will ensure timely completion of all administrative tasks including requisitions, scholarships, purchase orders, stipends, payments, procurement card, and travel.

Some specific examples in this area include but are not limited to:

• Purchasing
• Contracts
• Room reservations
• Hospitality
• Travel booking and reimbursement
• Paying participant support
• Scholarships for students
• Hiring
• Recruiting participants
• Data Management
• Website management
• Miscellaneous additional tasks

Minimum Qualifications

• Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.

Preferred Skills and Knowledge

• Ability to work with complex financial data.
• Extensive and in-depth knowledge of financial management, accounting principles, and methods.
• Ability to develop knowledge of CSUEB and CSU financial/budget/accounting policies and procedures.
• Demonstrated expertise in and advanced knowledge of principles, problems and methods of public and business administration and operation and fiscal management.
• Advanced/expert level Excel.
• Ability to learn and utilize all necessary software, hardware, tools, applications, etc. required for the position.
• Ability to interpret and integrate complex data and information to develop financial plans and conduct analysis.
• Ability to perform analysis of fiscal impact on a broad and focused level.
• Ability to utilize appropriate methods of analysis and research.
• Ability to train others on new skills and procedures and provide lead work directions.
• Strong internal initiative with the ability to independently complete, review and report on work tasks, and the capacity for self-direction and self-correction.
• Ability to manage multiple and conflicting deadlines and priorities.