Job Details
Job Title: Budget & Payroll Analyst
Location: Americus, Georgia
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 300771
About Us
Georgia Southwestern State University is a state university serving a diverse population of students, offering a range of strong undergraduate and graduate programs in a vibrant learning environment. The University is a collegial community that values collaboration and community engagement with an emphasis on faculty, staff, and student interactions. An active student body and state-of-the-art amenities enhance the learning experience on a visually appealing campus located in historic Americus, Georgia.
Georgia Southwestern State University aspires to be an engaged, progressive, and inclusive university that serves as a vibrant center of learning, culture, and economic development for Southwest Georgia and beyond.
Location
This position is a 100% full-time on-campus position based in Americus, Georgia
Job Summary
This position is responsible for ensuring accurate and timely management of financial, payroll, and budget data within the university’s ERP systems. This role supports essential budget and accounting operations, payroll functions, audit preparation, and institutional reporting. The analyst collaborates cross-functionally with Finance, Accounting, Budget, HR, and IT teams to uphold data integrity and promote process efficiency.
Responsibilities
- Payroll & Benefits Financial Operations (25%)
- Process additional compensation types (e.g., faculty overloads, student stipends, summer contracts, dual enrollment disbursements).
- Maintain employee compensation records and oversee deductions, including multi-state tax compliance and reporting.
- Manage payroll journal entries and compensation job data; assist in financial forecasting related to time and labor.
- Timekeeping & Leave Financial Administration (25%)
- Administer timecard configurations and monitor compensatory and absence balances in ERP systems.
- Enter financial forecasts for leave programs (e.g., FMLA) and process TRS sick leave refunds and shared sick leave requests.
- Serve as Time Clock Administrator, resolving system issues in coordination with IT and supporting OneUSG Connect end-users.
- Student & Employee Financial Processing (15%)
- Process and verify Federal Work Study compensation files and Tuition Assistance Program (TAP) award reports.
- Support tax processing and documentation for international student scholarships in compliance with IRS regulations.
- Oversee financial accounting for dual appointments involving employees.
- Accounting & Reporting Support (15%)
- Assist in preparing reconciliations, audit documentation, billing, and compliance reports.
- Provide financial data analysis to support both internal controls and external reporting obligations.
- ERP & Budget Support (15%)
- Support Budget Office with general institutional budget inquiries and reporting.
- Support ERP system upgrades and implementations, focusing on Accounting and HR modules—contributing to testing, configuration, and rollout.
- Performs a variety of related duties (5%)
Required Qualifications
- Knowledge and level of competency commonly associated with the completion of a bachelor’s degree in Accounting, Finance, Business Administration, Human Resources, or a related field.
- Minimum of 2 years of progressively responsible experience in financial operations, payroll processing, budgets, or accounting.
Preferred Qualifications
- Experience working within enterprise resource planning (ERP) systems such as PeopleSoft, Banner, OneUSG Connect, Workday.
- Experience in higher education, government, or large public institutions.
- Participation in ERP upgrades or system implementations involving Finance or HR modules.
- 3-5 years of progressively responsible experience in financial operations, payroll processing, budgets, or accounting.
Required Documents to Attach
- Resume
- Cover Letter
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