Bursar

About Us

Founded in 1852, GSC is a member of the University System of Georgia. The college has a distinctive legacy of excellent scholarship and service. GSC offers nearly 30 degrees, which includes multiple associate and baccalaureate pathways for students. With an enrollment of over 3,100 students, GSC offers an intimate academic setting with state-of-the-art classrooms and laboratories. In this setting, students receive individualized attention that only a small college with dedicated faculty and staff can provide.

Job Summary

This position is responsible for directing all aspects of the student accounts functions to include student billing, payments and refunds while supporting the education mission of the college.

Responsibilities

Student Accounts, Billing, and Accounts Receivable Management (45%)

• Direct all functions of the Bursar's Office, including student billing, payment processing, refund disbursement, third-party sponsor billing, delinquent account management, and other accounts receivable functions.
• Oversee the financial components of registration, fee payment, drop for nonpayment, and reinstatement, including monitoring accounts and deadlines and coordinating related activities with the Registrar, Financial Aid, and other offices.
• Partner with other campus departments to streamline the overall student enrollment experience.
• Safeguard deposits of all tuition, fees, and other monies collected throughout the institution; ensure compliance with cash-handling policies.
• Provide guidance to department staff regarding customer service and problem-solving.
• Coordinate telephone voicemail and web messages pertaining to student fees, deadlines, and other academic dates.

Financial Management & Reporting (30%)

• Prepare monthly, quarterly, biannual, and annual reconciliations, journal entries, and financial analyses, including reconciliations of the Student Information System to the General Ledger.
• Reconcile Title IV funds and other scholarships and grants and execute drawdowns of federal funds.
• Produce required institutional, system, or state documentation and reporting.
• Provide senior leadership with timely financial analyses and decision-support reports.

Student Information Systems & Data Stewardship (15%)

• Serve as the Data Steward for the Student Information System, ensuring accuracy, integrity, and the functionality of the system, including billing tables, detail codes, tuition and fee assessment rules, system audits, general ledger reconciliation, and resolution of complex student billing issues.
• Serve as liaison for third-party applications and software.

Compliance, Internal Controls, & Other Duties (10%)

• Remain informed regarding state and federal laws and regulations and ensure College compliance.
• Participate in audit engagements, including preparation of required documentation.
• Maintain merchant accounts and PCI compliance across all revenue-generating and payment-accepting units.
• Serve as liaison to campus departments regarding policies and procedures and represent the department at orientations, committees, and meetings.
• Perform other related duties as assigned.

Required Qualifications

• Bachelor's degree in accounting, business administration, finance or related discipline from an accredited college or university.
• Minimum of five years of job-related experience.
• Supervisory experience.

Preferred Qualifications

• Previous experience in the Bursar's Office and/or Accounting at a University/College.
• Experience working in a Banner Student System environment.

Knowledge, Skills, & Abilities

• Knowledge of Board of Regents business policies.
• Knowledge of student financial aid and loan program policies and procedures.
• Knowledge of generally accepted accounting principles (GAAP) and Governmental Accounting Standards Board (GASB) guidelines.
• Knowledge of computers and job-related software programs.
• Knowledge of contract, query and report writing principles.
• Skill in organization and project management.
• Skill in the supervision of personnel.
• Skill in decision making and problem solving.
• Skill in interpersonal relations and in dealing with the public.
• Skill in oral and written communication.

USG Core Values

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Institutional Values

Commitment to Excellence: Prioritize high standards in all endeavors, striving for distinction in education, research, and community engagement.

Student Success: Focus on enhancing regional workforce by effectively preparing students for successful careers, thereby ensuring a substantial return on their educational investment.

Innovation and Creativity: Encourage creative thinking and innovative solutions, driving progress and adapting to the evolving needs of our society and the wider world.

Belonging: Embrace and celebrate multiple perspectives, fostering an environment that enriches learning and promotes respect and understanding.

Equal Employment Opportunity

Gordon State College (GSC) is committed to the fundamental principle of equal opportunity and equal treatment for every prospective and current employee. No person shall, on the grounds of age, color, disability, genetic information, national origin, race, religion, sex, or veteran status (protected status) be excluded from employment or participation in, denied the benefits of, or otherwise subjected to unlawful discrimination, harassment, or retaliation under, any GSC program or activity because of the individual's protected status; nor shall any individual be given preferential treatment because of the individual's protected status, except that preferential treatment may be given on the basis of veteran status when appropriate under federal or state law.

For questions or more detailed information regarding this policy, please email the Gordon State College Office of Human Resources at humanresources@gordonstate.edu. Individuals requiring disability related accommodations for participation in any event or to obtain print materials in an alternative format, please contact Human Resources.

Other Information

This is a full-time, 12-month, exempt (salaried) staff position and includes a comprehensive benefits package. Benefits include:

• Health insurance
• Dental
• Vision
• Flexible Spending Account (FSA)
• Health Savings Account (HSA)
• Life Insurance
• Sick Leave
• Vacation Leave
• Parental Leave
• Retirement
• Employee discounts
• Tuition reimbursement

Background Check

Employment offer is contingent upon completing a background investigation including a criminal background check demonstrating your employment eligibility with Gordon State College, as determined by Gordon State College in its sole discretion, confirmation of the credentials and employment history reflected in your application material and, if applicable, a satisfactory credit check. Applicants may also be subject to a pre-employment drug test.