"Business Administrator"

Job Description Summary

The Business Administrator plays a key role in supporting the implementation of the Penn Cultural Heritage Center (PennCHC)'s research and programs, most notably the Cultural Property Experts on Call (CPEOC) Program and Museums: Missions and Acquisitions Project. The incumbent will be responsible for financial and administrative operations for a major extramural award, serve as the PennCHC's point-of-contact for business functions with stakeholders across the University, oversee daily workflows, and handle business activities for compliance with relevant policies and procedures. The position has an emphasis on administrative and financial support, grant management, and compliance with federal reporting requirements.

Job Responsibilities

• Administers and coordinates the daily financial and administrative operations of the Penn Cultural Heritage Center, including for the Cultural Property Experts on Call Program and Museums: Missions and Acquisitions Project. This includes ensuring proper documentation and that files are prepared and maintained for all transactions, including expense reimbursements, purchase orders, non-purchase order payments, subawards, contracts, etc. Prepares required federal financial compliance materials as needed. Takes meeting minutes as required and, as needed, enters office deadlines into time management software such as Asana for review by the Associate Director for Research and Operations.
• Reviews, analyzes, summarizes and interprets financial data for the Penn Cultural Heritage Center's research and programs. Monitors and prepares financial reports on all financial activity.
• Prepares, analyzes, and maintains annual budgets for the Penn Cultural Heritage Center. Monitors spending on grants and other accounts.
• Assists in handling related personnel issues including hiring, onboarding, promotions, salary administration, etc. for the Penn Cultural Heritage Center.
• Assists in the preparation of grant and/or contract proposals.
• Acts as the liaison with other university offices and stakeholders for business and administrative activities on behalf of the Penn Cultural Heritage Center.
• Other duties and responsibilities as assigned.

Qualifications

• Associates degree and two to three years of experience or equivalent combination of education and experience is required.
• BA/BS degree preferred, with a degree or other professional training in finance, accounting, or similar preferred.
• Two to three years' experience in pre- and/or post-award grant administration, including direct knowledge and experience implementing the U.S. Government's Uniform Grant Guidance (2 CFR Part 200) with the Institute for Museum and Library Services; National Endowment for the Arts; National Endowment for the Humanities; or a similar Federal agency, entity, or trust instrumentality, is required.
• Two to three years' experience of research administration or program management (including financial administration responsibilities) in museums, libraries, cultural heritage, anthropology, art history, or an allied field, is required.
• Multi-tasking ability, strong organizational skills, attention to detail, and strong communication skills are required.
• Knowledge of computerized accounting and managerial administrative software packages (e.g., MS Excel, MS Word, Concur) is required.
• Familiarity with University sponsored research policies and procedures and financial systems is preferred.

Application Requirement

A Cover Letter and Resume/CV are required to be considered for this position. Please upload your Cover Letter where it asks you to upload your Resume/CV; multiple documents are allowed.

Job Location - City, State

Philadelphia, Pennsylvania

Department / School

University Museum

Pay Range

$49,500.00 - $52,000.00 Annual Rate
Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary ranges based on external market data for the job's level. Internal organization and peer data at Penn are also considered.