"Business Associate"

Position Summary

Rutgers, The State University of New Jersey is seeking a Business Associate within the Office of Clinical and Health Affairs.

This is a temporary, time-limited position serving in the capacity of Business Associate to support operations, strategic initiatives, projects and communications during a transitional period. The role operates with a high degree of independence, exercises sound judgment, and ensures compliance with university policies and procedures while delivering exceptional service to faculty and staff. Attention to detail, strong advisory skills, and the ability to guide stakeholders and consistently meet deadlines are essential. As a primary liaison to campus units, the Business Associate facilitates efficient workflows, supports program operations, and manages highly confidential and sensitive information daily.

This position is externally funded and co-terminus with the availability of external funds.

Essential Duties and Responsibilities

• Is a strategic partner to the Executive Director. Coordinates and communicates project and initiative objectives, requirements, timelines, and deliverables, ensuring alignment and timely progress across stakeholders.
• Manages multiple high profile project schedules, work plans, assigns and tracks tasks, and ensures deadlines and key milestones are consistently met.
• Serves as the primary point of contact and a trusted partner to university leadership by supporting human resources and administrative initiatives, offering informed guidance, and collaborating with internal and external stakeholders to ensure effective implementation and informed decision-making.
• Develops and maintains dashboards, reports, project trackers, communications, and related tools to clearly convey initiative status, scope, and outcomes to leadership and campus partners.
• Provides comprehensive administrative, operational, and financial support to advance departmental and institutional priorities.
• Designs, documents, and implements workflows, business processes, and standard operating procedures to streamline operations and enhance efficiency.
• Maintains organized records, databases, and shared resources to support accurate information management, compliance, and timely issue resolution.
• Conduct research, collect and analyze data, and prepare summaries or recommendations to support departmental planning, operational improvements, and decision-making.
• Monitors compliance with university policies, procedures, collective bargaining agreements, and regulatory requirements, escalating issues as appropriate.
• Maintains high-level knowledge of University policies and procedures, especially related to human resources, Procurement, and Finance, and serves as a key content resource for all management, faculty, and staff.
• Ensures all work products and documentation remain confidential and meet the highest standards of the department and the project.
• Keeps abreast of all pertinent federal, state and Rutgers' regulations, laws and policies as they presently exist and as they change or are modified.
• Understands and adheres to Rutgers' compliance standards as they appear in RBHS's Corporate Compliance Policy, Code of Conduct and Conflict of Interest Policy.
• Performs other related duties as assigned.

Minimum Education and Experience

• Bachelor's degree in health or social sciences, business administration, information management, or a related field.
• Five (5) years of progressive management level experience in complex organizations, with a proven ability to lead change management initiatives and oversee large, multifaceted projects.

Physical Demands and Work Environment

PHYSICAL DEMANDS:

• Standing, sitting, walking, and hearing.
• No special vision requirements.
• Lifting up to 25 lbs.

WORK ENVIRONMENT:

• Office environment. Moderate noise.

Salary: The maximum budgeted for this position is $125,000.

City: New Brunswick

State: NJ