Business Coordinator - Student Business Services

SUMMARY



JOB DESCRIPTION

This is a journey-level position responsible for overseeing the business and financial operations of a department. Responsible for accounting, bookkeeping, and recordkeeping, balancing accounts and preparing reports, and administering budgets. Responsible for any combination of the following duties and for serving as backup to other business coordinators within the department. Works under general supervision, with moderate latitude for the use of initiative and independent judgment. Reports to Associate Director of Student Business Services (SBS).

QUALIFICATIONS
Bachelor’s degree in accounting, business, or a related field is required. Related experience may be substituted for required education on a basis set forth by the Department of Human Resources.

Two years of related experience is required. Experience in bookkeeping or fiscal accounting, general office procedures, and computer data entry and retrieval is required. Experience in higher education is preferred.

ESSENTIAL JOB FUNCTIONS

1. Answers phone calls, replies to emails, and processes mail in a timely and professional manner.
2. Reviews student accounts and documents for errors or discrepancies, investigates miscellaneous charges, credits accounts if corrections are indicated, and explains account transactions or balances.
3. Processes contract payments for student accounts and generates bills to contracting entities.
4. Processes student waivers and exemptions in accordance with Texas Education Code after documenting requirements.
5. Receives and/or supervises the receipt of payments from students and others for university sponsored events and services.
6. Balances and/or oversees balancing of cash drawers, individual accounts, and deposits; updates the accounting system.
7. Prepares and/or assists with daily deposits.
8. Prepares or posts journal, ledger, and voucher records from supporting data.
9. Coordinates accounting/bookkeeping functions within the department.
10. Maintains, manages, and reconciles receivables, payables, budgets, and other business accounts within the department.
11. Assists academic units and grants with accounting-related functions.
12. Prepares daily, monthly, quarterly, annual, and special reports and statements.
13. Interprets departmental and university policies and procedures for students, faculty, staff, and the general public .
14. Maintains and updates departmental procedures.
15. May compute hourly and monthly payroll records and verify time sheets and personnel action request forms for budgetary conformity.
16. Distributes payroll checks. Releases or deposits financial aid checks via automated student account receipt system. Assists in the processing of student refunds.
17. Oversees cash receipts training for university employees.
18. Trains and provides work direction to student tellers.

NON-ESSENTIAL JOB FUNCTIONS

1. May serve on departmental or campus-wide committees.
2. Performs other related duties as assigned.

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES
The individual must possess the following knowledge, skills and abilities or be able to explain and demonstrate that the individual can perform the essential functions of the job, with or without reasonable accommodation.

1. Knowledge of, or the ability to learn, university fiscal regulations, policies, and procedures.
2. Knowledge of bookkeeping and accounting procedures and methods and ability to apply them to specific situations.
3. Knowledge of administrative and clerical procedures and systems such as managing files and records, designing forms, and other office procedures and terminology.
4. Skill in using computer applications including spreadsheet, database, and word processing software.
5. Skill in completing assignments accurately and with attention to detail.
6. Ability to set priorities and complete assignments on time.
7. Ability to compile, organize, interpret, and communicate accounting data and results in a concise format.
8. Ability to accurately prepare and maintain records, files, and reports.
9. Ability to communicate effectively in both oral and written form.
10. Ability to maintain effective interpersonal relationships.
11. Ability to explain policies and procedures to students, their parents, staff, faculty, and the public.
12. Ability to establish and maintain a good rapport with university faculty and staff, students, and the general public .
13. Ability to work with and maintain confidential information.
14. Ability to learn office and university-specific software.

SPECIAL CONDITIONS OF EMPLOYMENT

Safety Statement
Stephen F. Austin State University recognizes the potential for accidents in performing job-related tasks. SFA promotes a safe working environment. Employees will be responsible for completing assigned tasks safely and efficiently. Employee evaluations will include safe job performance.

This is a security-sensitive position subject to criminal record check.
This is an IT-sensitive position subject to Computer and Network Security policy.