BUSINESS MANAGER III

Minimum Qualifications

Bachelor’s degree in a related field or equivalent and 5 years of professional experience

Position Summary

This position has a high level of responsibility and aids the department head in day-to-day operations of the Center for Tropical and Emerging Global Diseases. The incumbent represents the CTEGD Director in fiscal matters in his/her absence. This position serves as liaison between the department head and other University officials relating to fiscal affairs or business operating procedures. Overall duties include but are not limited to: management of professional, fiscal and administrative work in planning, organizing, leading and controlling the fiscal, instructional, HR and logistical activities of the unit; project financial needs and oversee instructional budget, manage approved budget; prepare reports and provide information to Department Head or to College; supervise office staff, hire personnel and process paperwork for all new employees; serve as payroll representative for department; serve as departmental staff liaison for other units on campus; provide assistance to faculty and staff regarding interpretation and clarification of policies and procedures.

Knowledge, Skills, Abilities and/or Competencies

• Extensive knowledge of accounting rules, regulations and procedures as well as business, budget and financial processes and practices.
• Extensive knowledge of UGA HR and Payroll rules, regulations, and procedures.
• Work independently on complex issues related to day-to-day operations of a large unit.
• Excellent interpersonal, written and verbal communication skills to interact with a variety of disciplines at all levels, exercising tact, confidentiality, sound judgment, diplomacy, and flexibility to promote positive working relationships and job effectiveness.
• Organizational, analytical and management skills with the ability to follow through on assignments with minimal direction.
• Act independently and exercise judgment with sensitivity to identify matters that require higher-level management consultation.
• Present a positive, professional and helpful attitude and to work as a team member.
• Ability to interpret policies and procedures and to propose solutions to problems.

Physical Demands

Sitting at a desk for long periods of time. Lifting up to 25 lbs. Standing, walking, bending, stooping, carrying, pushing, pulling.

Duties/Responsibilities

Human Resources Management

• Departmental HR and payroll representative
• Process budget and direct retros
• Coordinate the approval process for annual and end-of-project salary certifications
• Assist faculty with grant budgets as it pertains to payroll and benefits costs
• Process, approve, and reconcile payroll for all pay groups
• Prepare summer school budget and process all summer school payroll
• Record benefits costs and prepare reports as needed
• Utilize UGAJobs to create and/or revise positions, post vacant positions, evaluate existing positions
• Coordinate all new hire and termination paperwork and training for department
• Create secure, confidential personnel files, complete EEO, Workers’ Comp, FMLA, and Shared Leave forms
• Create separation notices and exit interview forms

Percentage of time: 30

Manage daily operations of the department

• Recruit, train, and supervise/evaluate office staff
• Coordinate workflow among staff and coverage for essential areas of the department.
• Communicate approved policies and procedures to faculty, graduate students, and staff and provide guidance as necessary.
• Liaison between campus units and the department. Serve as backup whenever necessary when staff are absent or unavailable.
• Perform related work as required by department head or associate head.
• Assist in posting, onboarding, promotions, etc. for faculty and staff positions.

Percentage of time: 30

Financial Management

• Initiate and/or Approve all financial transactions within UGA Financial systems
• Responsible for ensuring compliance with UGA financial processes and standards
• Provides oversight for all other non-personal services funds housed within the department
• Provides guidance and direction to the Senior Accountant in all financial matters
• Compile budget information, maintain spreadsheets
• Tracks Indirect Cost return and maintains budgets for individual faculty
• Requests new speedtypes and combo codes

Percentage of time: 15

Grants Management

• Liaise between Sponsored Projects Administration Pre-Award/Post-Award and Faculty and Students
• Ensures that grant proposal budgets are accurate, including salary and fringe benefits, travel, indirect cost, cost share and sub-contracts
• Maintain accurate records on unit allocations and buyout money from grants
• Reviews budget justifications for accuracy and detail
• Tracks effort on projects
• Reviews Sub-contracts
• Tracks expenditures for compliance
• Assists with close out and confirms final expenses for Post-Award

Percentage of time: 20

Special Projects

• Participates in planning of CTEGD annual symposium and other events
• Other projects and duties as assigned by the Director/Office of Research Administrators
• Assists Director in preparation of CTEGD reports and institutional reviews
• Assists the Director and faculty with annual reports and administration of training grant(s).

Percentage of time: 5