"Business Officer II"

Business Officer II

Company:
North Carolina State University

Job Location:
Raleigh, North Carolina

Category:
Business and Financial Services

Type:
Full-Time

Join the Pack! A community with nearly 8,000 faculty and staff, and 30,000 students. NC State is one of the largest employers in North Carolina, offering a large range of career opportunities. Visit us at https://jobs.hr.ncsu.edu/.

Location: Raleigh, NC

Essential Job Duties:
The Business Officer will administer and manage the business and financial affairs of all Arts NC State units (NC State LIVE, University Theatre, Gregg Museum of Art & Design, and Crafts Center) and the Arts NC State central office.

Duties include but are not limited to:
Budget Management

• Partners closely with the Executive Director and unit Directors to develop, analyze, and manage annual and five-year operating budgets, ensuring alignment with strategic priorities and fiscal guidelines.
• Leads preparation and presentation of the annual budget, providing clear financial analysis and recommendations to leadership.
• Completes and submits all required insurance-related documentation in compliance with university and state requirements.
• Prepares and coordinates required forms and documentation related to budget and fee adjustments.
• Oversees accounting and fund management activities, including student fees, trust funds, foundation funds, and receipts, ensuring accuracy, transparency, and compliance with applicable policies.
• Provides training, guidance, and oversight to Arts NC State staff on budgetary procedures and financial best practices.
• Meets regularly with the Executive Director, Directors, and staff to review financial status, provide updates, and offer guidance on business actions.
• Oversees inventory audits and coordinates facilities-related financial planning in collaboration with appropriate campus partners.

Transactional

• Oversees and administers purchase card (P-Card) activity, including reconciliation and adherence to university policies.
• Processes PaymentWorks transactions and invoice/voucher payments in alignment with NC State and University Controller requirements.
• Coordinates and reviews contracts and large purchase requisitions, ensuring proper documentation and approvals.
• Initiates and processes interdepartmental transactions (SUBS - service unit billing and IDTs - interdepartmental transactions) to support cross-unit financial operations.
• Manages check deposits and ensures proper recording and reconciliation of funds.
• Serves as the primary point of contact for pre and post-award grant administration for Arts NC State, including initiating entries in the RED (Research Enterprise Data) system.

Budget Liaison

• Serves as the primary budget and financial liaison with key internal and external stakeholders, including the DASA Business Office, University Controller's Office, and University Cashier's Office.
• Coordinates closely with DASA Facilities on budgetary matters related to space, facilities planning, and operational needs.
• Acts as a point of contact for outside vendors and campus partners, facilitating clear communication and ensuring alignment with university financial policies and procedures.

Other Work/Responsibilities:
Other duties as assigned.

Minimum Experience/Education:
Bachelor's Degree in Business Administration, Accounting, or related area; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

Required Qualifications:

• Demonstrated ability to independently manage business operations supported by multiple, dynamic funding sources, including contracts, grants, receipts, and other revenue streams.
• Thorough knowledge of accounting and budgeting practices, with the ability to analyze financial data, conduct forecasting, and contribute to budget development, capital requests, and resource planning.
• Ability to interpret, apply, and modify policies and procedures to ensure compliance, resolve issues, and support sound business practices in complex environments.
• Proven capacity to support short- and long-term strategic planning, including staffing and workload planning, identification of funding sources, and analysis of operational needs.
• Strong analytical and communication skills, with the ability to evaluate moderately complex business and financial information, resolve non-routine issues, and develop clear, well-supported documentation and recommendations for leadership.

Preferred Qualifications:
Experience with arts business operations.

Required License or Certification:
N/A

AA/EEO Statement:
NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity.

If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

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