Purchasing Coordinator - Off Campus Housing Accounting

Position Summary

Responsible for overseeing purchasing and inventory control of the warehouse. Negotiates and secures pricing, receives incoming shipments of merchandise or other materials; verify correctness of shipments against bills of lading, invoices, etc.; keep records of goods received; report damaged goods and shortages. Keep stock in orderly arrangement. Utilize Yardi software to track and maintain inventory of materials.
Purchase orders processing and audit of all items received, work closely with the accounts payable coordinator in processing paperwork in a timely manner as well as communicating any problems that result in credits needing to be obtained by the vendors.
Responsible for the setup of new inventory items in the inventory system as well as updating the information in the costs of each item. Distributing parts and maintaining building and unit keys to vendors and the maintenance team.

Job Description

Primary Duties & Responsibilities:

• Order and receive parts and goods into inventory. Negotiate and secure pricing for materials.
• Maintain warehouse in an orderly arrangement.
• Review and process purchase orders, bills of lading and invoices.
• Set up shipments with ground carriers.
• Key distribution.
• Perform other duties as assigned.

Working Conditions:

Job Location/Working Conditions
Normal office environment

Physical Effort
Typically sitting at a desk or a table

Equipment
Office equipment

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

High school diploma or equivalent high school certification or combination of education and/or experience.

Certifications/Professional Licenses:

No specific certification/professional license is required for this position.

Work Experience:

No specific work experience is required for this position.

Skills:

Not Applicable

Driver's License:

A driver's license is not required for this position.

Preferred Qualifications

Work Experience:

Warehouse (3 Years)

Skills:

Data Management, Multitasking, Oral Communications, Relationship Management, Time Management, Written Communication, Yardi

Grade

G08-H

Salary Range

$21.17 - $32.85 / HourlyThe salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Scheduled Hours

37.5