Business Operations Assistant

address how you meet the minimum and preferred qualifications. We are interested in finding the best candidate for the position. We encourage you to apply, even if you don't think you meet every one of our preferred qualifications . If you have questions about the application process or the position, please reach out to past@uoregon.edu Department Summary Administrative Services oversees multiple business hubs and shared service organizations throughout the University. Located within the Finance and Administration portfolio, the objective of the division is to provide efficient, strategic and specialized administrative services to support the missions of various departments, schools and colleges at the University of Oregon. Administrative Services focuses on department-specific budget, finance, payroll, human resources, and procure-to-pay functions as well as specialized physical security and utility technologies. Administrative Services is a metric-driven, people-first administrative team that strives to create efficient, effective and sustainable administrative support structures across campus. As one of the shared services hubs in Administrative Services, the Provost's Administrative Services Team (PAST) provides business and administrative services for Partner Units in the Office of the Provost (OtP) portfolio. PAST partner units include the Division of Global Engagement; Division of Graduate Studies; Jordan Schnitzer Museum of Art; Museum of Natural and Cultural History; University Career Center; Undergraduate Education and Student Success; Services for Student Athletes; and University Libraries. The units supported by PAST constitute a large business enterprise consisting of more than 1,500 employees and total operating expenditures of more than $73.5 million, all funds. PAST works with multiple employee category types including four different unions and officers of administration. Position Summary (Hybrid-Eligible) The Business Operations Assistant provides operational and administrative services across a range of business functions for PAST's partner units. This position supports areas such as accounts payable, purchasing, contracts, and travel, helping to ensure timely, accurate, and compliant processing. Reporting to the Business Operations Manager, the Business Operations Assistant carries out routine and moderately complex business tasks in accordance with established federal, state, and university policies and procedures. The position uses standard practices and documented processes to process transactions, respond to inquiries, and resolve issues, collaborating with Business Operations Specialists on non routine or complex requests and escalating issues to the Business Operations Manager as needed. The Business Operations Assistant works with campus partners such as Business Affairs, Purchasing and Contracting Services, and the UO Travel Office to support the timely and accurate completion of business transactions. In addition to transaction processing, this role supports internal recordkeeping and operational consistency by maintaining documentation, adhering to established workflows, and assisting with the development and upkeep of standard operating procedures. As a member of the PAST Business Operations team, the Business Operations Assistant contributes to the shared goal of delivering reliable and coordinated business support to PAST partner units across campus. Minimum Requirements • 12 quarter hours (8 semester hours) of Accounting courses OR • An Associates Degree in Accounting; AND • One year of experience* that includes entering, compiling, and/or reporting financial information; OR • An equivalent combination of education and experience. Note: Transcripts must be submitted for all required and/or related courses. All courses must be from accredited colleges, universities, or private vocational schools. *Experience may come from roles involving entering, tracking, reconciling, or reporting financial information - including processing transactions, reconciling statements, reviewing financial documents, or coordinating budgets or expenses, even if the work was done outside a formal accounting position. Professional Competencies • Proficiency with office software, including word processing and spreadsheets. • Strong attention to detail and ability to manage multiple tasks and competing priorities. • Effective communication skills and ability to work collaboratively with diverse individuals. • Ability to apply established policies and procedures and recognize when issues require escalation. • Ability to maintain confidentiality and handle sensitive information appropriately. • Demonstrated commitment to diversity, equity, and inclusion. • Ability to support administrative and recordkeeping functions with a high degree of accuracy. Preferred Qualifications • Experience in accounts payable, purchasing, contracting, or travel coordination. • Experience working in higher education or a public sector environment. • Experience using Banner Financial Information Systems (FIS). • Experience using Concur for travel booking and expense processing. FLSA Exempt: No All offers of employment are contingent upon successful completion of a background check. This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union. The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit our website . The University of Oregon is an equal-opportunity institution committed to cultural diversity and compliance with the Americans with Disabilities Act. The University encourages all qualified individuals to apply and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please email us or call 541-346-5112. UO prohibits discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy (including pregnancy-related conditions), age, physical or mental disability, genetic information (including family medical history), ancestry, familial status, citizenship, service in the uniformed services (as defined in federal and state law), veteran status, expunged juvenile record, and/or the use of leave protected by state or federal law in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Office of Equal Opportunity and Access. Contact information, related policies, and complaint procedures are listed here . In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online . To apply, visit https://careers.uoregon.edu/en-us/job/536960 je-b0cefafbd91d4eff9f3872ec6fe5209d