Business Services Coordinator / Business Services Intermediate Professional

Business Services Coordinator / Business Services Intermediate Professional

University of Colorado Anschutz Medical Campus

Department: Obstetrics and Gynecology - Division of Maternal Fetal Medicine

Position #: 00847552 - Requisition #: 39816

Job Summary:

The Business Services Coordinator is a critical member of the Division of Gynecological Oncology and serves in a multifaceted role. They will provide expertise in the areas of procurement, budgetary tracking, reporting and overall coordination of the division level administrative operations. The position exercises initiative to achieve division level goals and objectives, maintains confidentiality, and establishes and maintains positive working relationships. This position will oversee the functionality of daily business tasks and requires considerable organization, focus, independence, analytical and technical skills, and the ability to assist in troubleshooting complications as they arise. In addition, this position requires a working knowledge of all current University policies that are relevant to business services which may include, but not be limited to procurement, human resources, budget, events, and travel.

This position will be required to build and maintain professional relationships with faculty, fellows, and staff while subscribing to the philosophy of a team approach. The candidate for this role possesses project management skills, effective analytical and problem-solving skills, works well under pressure, and can handle complex and concurrent tasks.

Supervision Received: Reports directly to the Division Administrative Director

Supervision Exercised: N/A

Examples of Work Performed:

100% Administrative

• Execute projects assigned by the Division Chief or Administrative Director
• Determines the appropriate steps and/or stakeholders necessary to accurately complete projects.
• Handle/maintain/develop routine correspondence and materials, sensitive and confidential employee information, and employee personnel files.
• Manage recruitment postings, interviews, and candidate dispositioning for Faculty and Research Services Professionals.
• Effectively handle sensitive and confidential issues on behalf of division with timeliness, discretion, professionalism.
• Perform procurement functions including travel card, procurement card, purchase orders and associated budget management (speed type audits/reports, allowable expenditures, etc.) for the division.
• Participate in organized training and meetings to learn new aspects related to the job and retain current information on research, academic policies and procedures, and general campus operations.
• Field phone calls, emails, and general questions sent to the division.
• Serve as primary point person on administrative questions/issues as they arise for the division.
• Support the Division Chief and Division Administrative Director with calendar management.
• Coordinate division level schedules and outreach touch base meetings.
• Invoice and reconcile contract payments in partnership with the Division Administrative Director
• Track and process professional development funds
• Annual projections of membership renewals/dues
• CME tracking
• Provider credentialing
• PRISM Management
• Division level event coordination
• Other duties/projects as assigned

Work Location: Hybrid - this role is eligible for a mutually agreed upon hybrid schedule of working remotely and on campus.

Qualifications:

Minimum Qualifications:

• A bachelor's degree in business, business administration, finance, accounting, education, social sciences, public administration, communications, or a directly related field from an accredited institution.
• 1 year of administrative experience + Substitutions: A combination of education and related experience may be substituted for the bachelor's degree on a year-for-year basis, but not for the required experience.

Applicants must meet minimum qualifications at the time of hire. Applicants must be legally authorized to work in the United States without requiring sponsorship. We are unable to provide work visa sponsorship or employment authorization for this position now or in the future.

Preferred Qualifications:

• Experience with CU procurement systems
• Experience implementing organizational operations and procedures.
• Experience supporting an academic division
• One (1) year of financial and/or project management experience.

Knowledge, Skills and Abilities:

• Strong clerical, telephone, oral and written communication skills
• Must be well organized and detail oriented.
• Ability to display empathy and exercise active listening
• Ability to network and create relationships with various campus and community constituents
• Ability to learn through critical reflection and feedback
• Demonstrated excellence in managing project work
• Ability to enable others to succeed individually while accomplishing a collective outcome
• Comfort with ambiguity and openness to change
• Imagination to develop new concepts and improve existing services
• Ability to solve problems and make sound decisions
• Ability to relate well to students from diverse backgrounds
• Ability to manage multiple tasks concurrently
• Working knowledge of the structure, policies and procedures of higher education institutions

Anticipated Pay Range: The starting salary range (or hiring range) for this position has been established as $54,383 - $69,175.

How to Apply: For full consideration, please submit the following document(s):

1. A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position
2. Curriculum vitae / Resume
3. Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address

Questions should be directed to: Katherine Evers; Katherine.Evers@cuanschutz.edu

Screening of Applications Begins: Screening will be continuous.