Business Services Coordinator

Benefits of Working at UNCW

Want to become a soaring UNCW Seahawk and work at one of the best universities on the East Coast? Want to put your toes in the sand after a day of work? The University of North Carolina Wilmington offers a wonderfully vibrant university community along with a beautiful location just miles from the beach. Employees of UNCW are provided a comprehensive benefits package as well as other programs, resources, policies, and practices that help to support a work/life balance.

Recruitment Range

$43,329 - $48,143

Primary Purpose of Organizational Unit

UNCW's College of Science and Engineering (CSE) programs in mathematics and statistics, computer sciences, natural sciences, psychology, and pre-engineering and engineering, drive innovation and discovery. The CSE Dean's office supports all nine units in the college and provides centralized support and administration for all CSE faculty, staff and students.

Brief Summary of Work for this Position

The Business Services Coordinator is a key member of the CSE Dean's Office Business team which provides comprehensive business services support to the College of Science and Engineering (CSE) and its nine units.

This position is responsible for the following:

• Processing all purchase requests through uShop within the College (including award/grant purchases), ensuring timely processing, compliance with policies, and providing appropriate documentation. Including coordinating purchases of general office supplies, instructional materials, lab and clinical equipment, and high-cost fixed assets.
• Serving as the primary liaison for the UNCW Card program within the College. Processing the reconciliation of all UNCW Card expenses (including award/grant purchases), ensuring compliance and providing appropriate supporting documentation.
• Maintaining comprehensive purchasing records and tracking tools. Preparing purchase documentation as needed.
• Serving as the subject matter expert on purchasing policies and practices for CSE, UNCW, and the UNC System Office within the College. Interpreting and applying complex purchasing regulations to ensure full compliance.
• Providing training to faculty, staff, and students on CSE, UNCW, and UNC System Office purchasing policies and practices.
• Working with departmental administrative staff to enter Faculty Load and Compensation (FLAC) and Student Hiring Actions (EPAFs)
• Monitors FLACs and EPAFs to ensure timely and accurate assignments
• Preparing miscellaneous financial and accounting transactions such as journal entries and check requests.
• Supports administrative duties such as purchasing, entering FLACs, and EPAFS within the college.

Minimum Education and Experience Requirements

Bachelor's degree in business administration or a related discipline; or an equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

Preferred Education, Knowledge, Skills & Experience

• Experience working in a higher education environment.
• Knowledge of Banner Finance, Banner HR, uShop, and Emburse Enterprise, or similar ERP system.
• Effective oral and written communication skills.
• Strong organizational skills and the ability to manage multiple priorities.
• Knowledge of UNCW or UNC System financial policies and practices.