"Business Services Professional"

University of Colorado Anschutz Medical Campus

Department: Pediatrics, Section of Critical Care Medicine

Job Title: Business Services Professional

Position #: 00808104 – Requisition #:36751

Job Summary:

The Department of Pediatrics, Section of Critical Care Medicine, is seeking a Business Services Professional. This University Staff (non-classified) position will provide coordination and management for Section administrative activities, including support of divisional leadership and primary support of the Section's Clinical and Translational Research program.

Responsibilities will be general administrative support, including scheduling, managing procurement support of the program director and research faculty, including coordinating schedules, tracking program resources and output, supporting faculty in preparing manuscripts and presentation slides, ordering supplies and research-related purchases, and more. Additionally, this role may provide support for the Section's day-to-day operations, including scheduling, credentialing, faculty reviews, and finance/HR reporting, along with supporting grant preparation, manuscript drafting, and submissions.

This will be an on-site role with daily on-site requirements. Flexibility of a hybrid arrangement may evolve depending on the success of the candidate in this role.

Key Responsibilities:

The Business Services Professional is a key team member in the Section of Critical Care with responsibilities spanning research, education, and clinical missions. This role must work closely with the Program Director, Section Head, other faculty members, Section Business Manager, and campus partners to successfully execute the responsibilities outlined below.

• Execute the day-to-day needs of the Section and proactively provide process improvement.
• Provide primary administrative support to select division leaders, the Clinical and Translational Research Director and faculty, and trainees.
• Organize, facilitate, and/or coordinate faculty recruitment and onboarding, annual review processes, research and educational programs, and meetings, as needed.
• Collaborate with faculty to develop manuscripts, presentations, and quarterly reports.
• Handle/maintain/develop routine correspondence and materials, sensitive and confidential employee information, and employee personnel files.
• Enforce University, Section, and hospital policies as appropriate.
• Maintain faculty privileging and credentialing as it relates to research.

Work Location:

Onsite – this role is expected to work onsite and is located in Aurora, CO.

Why Join Us:

Why work for the University?

We have AMAZING benefits and offer exceptional amounts of holiday, vacation, and sick leave! The University of Colorado offers an excellent benefits package, including:

• Medical: Multiple plan options
• Dental: Multiple plan options
• Additional Insurance: Disability, Life, Vision
• Retirement 401(a) Plan: Employer contributes 10% of your gross pay
• Paid Time Off: Accruals over the year
• Vacation Days: 22/year (maximum accrual 352 hours)
• Sick Days: 15/year (unlimited maximum accrual)
• Holiday Days: 10/year
• Tuition Benefit: Employees have access to this benefit on all CU campuses
• ECO Pass: Reduced rate RTD Bus and light rail service

There are many additional perks & programs with the CU Advantage.

Qualifications:

Minimum Qualifications:

• A bachelor’s degree in business, business administration, finance, accounting, education, social sciences, healthcare administration, public administration, communications, information systems, or a related field from an accredited institution.
• One (1) year of professional administrative or office management experience.

Substitution: A combination of education and related technical/paraprofessional experience may be substituted for the bachelor’s degree on a year-for-year basis.

Applicants must meet minimum qualifications at the time of hire.

Conditions of Employment:

• Must successfully pass a drug test through Children’s Hospital Colorado.
• Must be willing and able to pass a national criminal background check.

*For questions regarding Children’s Hospital drug testing requirements, please contact Children’s Human Resources at 720-777-8598. Some positions may require testing if access to Children’s Hospital or their systems is needed at any time during employment with the University. If drug testing is required, it will be listed in the job posting.*

Preferred Qualifications:

• Three (3) or more years of direct experience in a research administration support role
• Three (3) or more years of administration and/or office management experience in an academic and/or healthcare setting.
• Experience in building administrative processes and systems to manage workload.
• Experience with complex calendar management.
• Experience with grant and manuscript development and submission.

Knowledge, Skills, and Abilities:

• Organizational skills, with the ability to plan and organize program needs and activities, establish work priorities, and provide follow-through to ensure completion of activities, both individually and in a team environment.
• Ability to communicate effectively, both in writing and orally.
• Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
• Outstanding customer service skills.
• Ability to manage and perform a variety of complex assignments with considerable independent judgment and motivation.
• Skill in utilizing Microsoft Suite (Word, Excel, Access, PowerPoint, Outlook), and adapting to new electronic programs and tools.
• Ability to use independent judgment and discretion when deciding upon which procedures should be implemented, setting priorities, maintaining standards, and resolving problems.