Business Support Specialist I

Job Details

Hiring Department

History

Job Description

The College of Arts & Sciences seeks an enthusiastic, detail-oriented Business Support Specialist I to provide essential general administrative and office support that includes a broad range of responsibilities for a proximity-based work center comprised of one or more academic departments within the College. Requires a positive, responsible, proactive individual with strong interpersonal skills. Position reports to the Senior Business Specialist within the Center.

This position is within the Lucas and Clark Work Center which consists of the departments Communication and Media Studies, English, History, Language and Cultural Studies, Philosophy, Sociology, and the Center for Teaching and Learning.

Responsibilities:

• Performs a variety of independent, specialized business support duties for the assigned department(s) or Center under guidance of the Senior Business Specialist
• Successfully performs multiple administrative tasks simultaneously in an environment with frequent interruptions and deadlines
• Executes, documents and reports on business and fiscal operations using established templates and procedures
• Provides administrative support to the Senior Business Support Specialist; organizes and completes structured assignments according to priorities and deadlines
• Recognizes and solves problems that occur, sometimes without supervisory approval
• Works with various vendors, customers, internal or external constituencies to complete complex projects; essential in implementing UM Shared Services Center initiative in their respective center
• Assists with hiring and procurement for the Center
• Assists with advising faculty and staff on UM and campus purchasing policy and procedures, providing knowledge related to financial transactions
• Performs and tracks budget projections for the department(s) as assigned by Senior Business Specialist
• Acts as the liaison to the finance support helpline for complex issues
• Processes and tracks student scholarships
• Assists with scheduling facilities, equipment and catering for events, meetings and programs
• Assists with creation and maintenance of department websites, newsletters and other published items
• Manages and coordinates program application processes; assists with student recruitment efforts as needed
• Acts as an informal mentor to Office Support III staff within the Center, providing training and general instruction; assists with training new Office Support III employees
• May serve as coverage/backup for Business Specialist or Office Assistant duties as needed
• Other duties as assigned

Applicants must be authorized to work in the United States. The University will not sponsor applicants for this position for employment visas.

Shift

40 hours/week - Monday-Friday

Minimum Qualifications

High School Diploma or an equivalent combination of education and experience from which comparable knowledge and skills can be acquired is necessary

Preferred Qualifications

• An associate's degree or higher
• 2 years of experience
• University experience

Anticipated Hiring Range

Salary Range: $15-$20.32

Grade: GGS-006

University Title: Business Support Specialist I

Internal applicants can determine their University title by accessing the Talent Profile tile in myHR.

Application Materials

• Application materials include a cover letter and resume. Finalists will be asked to provide references at a later date.
• Applicants must combine all application materials into one PDF or Microsoft Word document and upload as a resume attachment to the UMSL Careers: https://www.umsl.edu/services/hrs/careers/index.html
• Limit document name to 50 characters. Maximum size limit is 11MB. Do not include special characters (e.g., /, &, %, etc.). For questions about the application process, please email employment@umsl.edu. If you are experiencing technical problems, please email umpshrsupport@umsystem.edu.

Benefit Eligibility

This position is eligible for University benefits. As part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses. For additional information on University benefits, please visit the Faculty & Staff Benefits website at https://www.umsystem.edu/totalrewards/benefits.

Equal Employment Opportunity

The University of Missouri is an Equal Opportunity Employer.

To request ADA accommodations, please email the Office of Human Resources at umslhr@umsl.edu.