Business Support Specialist II

Hiring Department

MO Institute of Mental Health

Job Description

• Assist Business Manager in business or fiscal administration for the department.
• Provide support in the processing, documentation and monitoring of unit budgets, funding, grants, contracts, payroll, employment, travel, billing and/or purchasing.
• May independently or under the guidance of campus finance professionals establish internal accounts and recordkeeping systems along with establishing needed accounting support via campus-wide information systems.
• Oversee and/or perform a range of administrative activities for the department; serve as a central liaison with other departments in the resolution of a variety of day-to-day matters concerning the units.
• Perform varied, advanced secretarial and administrative work unique to the departments requiring initiative and independent judgment.
• Create/Maintain PCI DSS Manuals (Payment Card Industry Data Security Standards)
• May provide oversight of tasks and/or support to the AVC and Directors (e.g., typing, calendar management, office reception, event planning and writing original correspondence).
• Coordinate the documentation and processing of routine payroll actions, in accordance with University policy.
• Review actions for budget impact, authorization and compliance with campus policy.
• Bring variances to unit management's attention for authorization or modification.
• Ensure proper coding of payroll and finance functions for campus information systems and reporting.
• Serve as a source of general information for staff and the Department.
• Coordinate tasks related to recruitment, retention, and alumni relations.
• Other duties as assigned.

Applicants must be authorized to work in the United States. The University will not sponsor applicants for this position for employment visas.

Shift

40 hours/week. Monday thru Friday

Minimum Qualifications

An Associate's degree or an equivalent combination of education and experience and at least 2 years of experience from which comparable knowledge and skills can be acquired is necessary

Preferred Qualifications

• Bachelor’s degree in a relevant field.
• Prior experience in a business support role or a related field is preferred.
• Strong communication and interpersonal skills, with the ability to interact effectively with all populations.
• Excellent organizational and time-management skills, with the ability to manage multiple tasks and meet deadlines.
• Ability to work independently, take initiative, and collaborate effectively within a team environment.

Anticipated Hiring Range

Salary Range: $17.05 - $21.50 per hour
Grade: GGS-007
University Title: Business Support Specialist II
Internal applicants can determine their University title by accessing the Talent Profile tile in myHR.

Application Materials

• Application materials include a cover letter and resume. Finalists will be asked to provide references at a later date.
• Applicants must combine all application materials into one PDF or Microsoft Word document and upload as a resume attachment to the UMSL Careers: https://www.umsl.edu/services/hrs/careers/index.html
• Limit document name to 50 characters. Maximum size limit is 11MB. Do not include special characters (e.g., /, &, %, etc.). For questions about the application process, please email employment@umsl.edu. If you are experiencing technical problems, please email umpshrsupport@umsystem.edu.

Benefit Eligibility

This position is eligible for University benefits. As part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses. For additional information on University benefits, please visit the Faculty & Staff Benefits website at https://www.umsystem.edu/totalrewards/benefits.

Equal Employment Opportunity

The University of Missouri is an Equal Opportunity Employer.

To request ADA accommodations, please email the Office of Human Resources at umslhr@umsl.edu.