Buyer I

Buyer I

Company: Aims Community College

Job Location: Greeley, 80632

Category: Business and Financial Services

Type: Full-Time

Job Type: Full time

Job Number: R1858

Location: Greeley, CO

Minimum Hiring Annual Salary: $48,288.00

Maximum Hiring Annual Salary: $52,152.00

To attain the maximum annual salary, employee must meet all minimum qualifications plus:

• 5 (five) years of additional applicable work experience and/or degrees higher than minimum qualification degree. Degrees higher than the minimum qualification degree can be used in combination with additional work experience.
• A combination of related education, on-the-job work experience, certifications and/or licenses that results in a candidate successfully meeting the minimum qualifications of the position, may be considered.

The stated salary amounts are not guaranteed in the event employment ends with Aims during any fiscal year.

Included with Aims Full-time Employment is a generous package of Benefits, most are listed below:

• Benefits are effective immediately
• 100% employer provided medical & dental coverage employees (employee only option)
• 85% employer provided medical & dental coverage for employee's spouse and/or family
• Voluntary vision insurance
• Staff Annual Leave (minimum accrual of 15 days) & Sick (minimum accrual of 12 days)
• 17 paid holidays and 3 personal days each year
• Summer schedule: 4-day work week - Fridays Off
• Employer paid long-term disability and life insurance premiums
• Tuition waiver & reimbursement for employees
• Tuition waiver for dependents
• PERA employer (see www.copera.org for comprehensive benefits)
• Additional supplemental benefits & retirement programs available
• Access to the PERC (Aims gym) for employee & one guest
• Free parking on all campuses

Job Description:

Aims Community College actively supports an environment that embraces the College's Mission, Vision, Values and a culture of innovation and care. The College embraces and seeks to hire individuals who want to be a part of this environment and have the skill sets necessary to be successful in this position.

This position supports the overall functions of the Purchasing Department by ensuring the compliance of approved Purchasing Policies and Procedures. Buyer I will confirm compliance is met by reviewing requisitions, obtaining quotes, confirming pricing and terms, and providing training and guidance to end users. This position assists in managing vendor relationships, managing the P-Card program, assists with the management of Fixed Assets and Surplus for the College, and will serve as back-up to Central Receiving and Mailroom.

Department Support:

• General Office Duties: Perform routine office tasks.
• P-card Purchases: Process and reconcile P-card purchases for the Purchasing Department cards
• Cross-Departmental Support: Provide back-up support to other areas like Central Receiving and Mailroom. This position requires the use of a company vehicle to deliver mail and packages (varied sizes and weights) to Aims Campuses/Departments. Includes entering single- and multi-floor buildings.
• Forklift Duties: Operate a forklift as needed.

Purchasing & Procurement:

• Review and Process Requisitions: Ensure compliance with purchasing guidelines. Return requisitions with corrections and provide guidance.
• Purchase Order Management: Issue Purchase Orders accurately and efficiently within established timelines. Track and follow up on orders to ensure timely delivery and resolve any discrepancies.
• Change Orders: Review, process, and manage Change Order requests.
• Receipt and Expense Review: Review submitted receipts of ordered equipment/services. Review submitted Expenses for compliance.
• Bidding & Quotes: Assist with formal bids, quotes, and RFPs.
• Quote Management: Assist with the quote process, review and confirm quotes, and maintain accurate records of all purchase orders and related documentation.
• Vendor Selection: Recommend vendors based on spend threshold review and evaluation, cost, delivery, and service.
• P-Card program administration. Manage pcard program processes, including issuing cards, training, auditing spending, and making sure everyone meets their monthly deadlines.
• Fixed Asset Management: Track, manage, and perform inventories of fixed assets.
• Surplus Management: Assist in managing surplus items, including public auctions, internal transfers, and donation eligibility.
• Year-End Closeout: Closeout Purchase Orders at the end of the fiscal year.

Training & Vendor Relations:

• End-User Training: Train employees in purchasing policies, procedures, and the Workday Purchasing module.
• Vendor Relations: Manage vendor relationships and ensure timely delivery of products/services.

Other Duties as Assigned

Minimum Qualifications:

• Bachelor's degree in Procurement, Business Administration, Supply Chain Management, Logistics, or another related field; plus, two (2) years of related work experience.

OR

• Associate's Degree, plus four (4) years of related work experience.

OR

• No degree and six (6) years of related work experience.

PLUS

• Strong computer skills.
• Experience with Microsoft Office Suite, Smartsheet, and Google Sheets.
• Excellent communication, interpersonal, and organizational skills.
• Attention to detail and accuracy.
• Ability to work independently and as part of a team.
• Problem-solving and analytical skills.
• Strong understanding of office procedures and best practices.
• Forklift Certification (or the ability to be certified within 30 days of hire).
• This position requires the use of a company vehicle for business travel. The selected candidate must successfully pass an MVR and be insurable under Aims insurance.

REQUIRED DOCUMENTS:

• Cover Letter
• Resume
• Forklift Certification (or the ability to be certified within 30 days of hire).

Preferred Qualifications:

• Higher education experience.
• Workday experience.
• Experience in issuing formal bids and quotes.
• Strong understanding of procurement principles and best practices.
• Experience in Mailroom and Receiving.
• Experience in Surplus Management.
• Experience in Fixed Asset Management.