Campus Internship Coordinator

The Campus Internship Coordinator supports learning by managing and administering the internship program for AU students. As a member of the Career Services team, the coordinator works with all students across academic disciplines and modalities.

Core Competencies:

1. Represents Aurora University in the most positive manner with prospective, former and current students, clients, suppliers and the community we serve. Interacts effectively with a diverse group of faculty, staff, students and other customers of our service, learns and uses operating practices of the department and Aurora University.
2. Upholds the Mission Statement: Aurora University is an inclusive community dedicated to the transformative power of learning. As a teaching-centered institution, we encourage undergraduate and graduate students to discover what it takes to build meaningful and examined lives. Our singular goal is to empower our students to achieve lasting personal and professional success.
3. Handles all information with tact and discretion and recognizes the confidential nature of university business.
4. Supports learning through the performance of essential job functions and performing other duties and functions as necessary or as assigned, including voluntary participation in university committees, activities and events.

Internship Search & Student Support

• Assist undergraduate and graduate students in securing internships for academic credit and career preparation.
• Provide direct student support through 1.1 meetings to encourage experiential learning opportunities, provide internship search assistance, and share program requirements.
• Monitor communication between student interns, site supervisors, and faculty internship instructors (for credit-bearing internships).
• Coordinate and facilitate training sessions and orientations for students completing internships.
• Seek new internship opportunities, including micro, project-based, and remote internships.
• Maintain regular contact with internship sites and partners to ensure quality experiences and troubleshoot issues.

Internship Program Management

• Utilize Handshake to post positions, process applications, store data, and communicate with employers.
• Maintain accurate internship records, including required agreements, evaluations, and completion of documentation.
• Track and document student internship sites, hours completed, and site evaluations.
• Collect and analyze post-internship evaluation and assessment data to inform continuous improvement.
• Assist in assessing internship program impact and reporting outcomes for institutional review and external stakeholders.

Employer Relations & Outreach

• Build and maintain relationships with non-profit employers to grow internship opportunities across a wide range of industries in partnership with the Director of Experiential Learning & Employer Outreach.
• Conduct outreach to identify and cultivate new internship sites in alignment with student interests and academic programs

Communication & Collaboration

• Serve as a resource and point of contact for students, faculty, staff, and external partners involved in internships.
• Plan and implement communication strategies relating to internships (e.g., email campaigns, newsletters, social media, and website updates) in partnership with the Director of Student Success Marketing.
• Collaborate across departments (Academic Affairs, Career Services, Advising, Student Employment, etc.) to support alignment with institutional goals and student success strategies.

Educational Program Development

• Implement and oversee professional development initiatives for on-campus student employees, focusing on skill development, career readiness, and workplace expectations.
• Develop and facilitate workshops, resume clinics, and reflection activities related to experiential learning and career preparation.
• Integrate NACE career competencies and high-impact practices into internship and on-campus employment programs.

Administrative Support

• Assist with organizing and managing logistics for events, including training sessions, internship fairs, and employer panels
• Schedule venues, prepare materials, manage communications, and coordinate event follow-up.
• Maintain shared calendars, schedule meetings, and manage internal documentation and filing systems.
• Prepare reports, presentations, and communication materials for stakeholders as needed.
• Coordinate grant reimbursement requests and process submissions to ensure timely reimbursement and tracking.

Professional Development & Other Duties

• Remain current on trends and best practices in internships, experiential education, and workforce readiness.
• Assist in developing and updating internship-related policies, forms, and handbooks.
• Contribute to strategic planning and program assessment for career and internship initiatives.
• Perform other duties as assigned to support departmental and university goals.

Education:

Bachelor's degree in business administration, human resources, or other related degree

Experience:

Experience in training and development, relationship management, or related internship and career development fields. Preferably in a higher education setting.