"Campus Project Team Member"

About us

To work with the campus project team in the delivery of small to medium and strategic construction/minor works projects across the campus. You will ensure that the project delivery is professional, compliant, adheres to the University’s procurement, financial and Health and Safety regulations, whilst being effective, nimble, on budget, on time and completed to the expected standard/quality.

You will liaise with key stakeholders on campus, building strong customer relationships and ensuring that the Fit for King’s culture is a continuous presence on site.

You will use your technical expertise to support the wider Asset Management and Engineering team in the delivery of projects across all campus. These projects will range from small and simple minor works to complex and high value strategic technical projects for the campus. The aim of these works is to continually improve the estate for our community, by creating environments which inspire and support learning and research, while protecting and honouring our heritage buildings.

The tasks will include collating papers for programme managers/stakeholders’ meetings and updates, chasing completion of tasks as requested and ensuring that all project staff are fully aware of deadlines well in advance, to maintain the campus master programme of projects, to present the data within and ensure reporting is up to an excellent standard.

In addition to the above, to independently carry out small projects of non-technical nature under the guidance of the Campus PM and/or Assistant Campus PM.

About the role

• Process all financial documentation relating to campus projects, including placing and expediting orders, processing delivery notes, invoices, and recharges. Capturing all information on Project Cashflow and associated Trackers. Monitor and support to reconcile the Campus Projects’ project budgets in line with Programme Budgets.
• E Permit management and support with suppliers
• Set up and management of projects on the Dovico system (the Colleges time management software) undertaken as a ‘super user’.
• Support the Project Manager in the Procurement process, acting as point of contact for the team in submission of procurement documents and appointments following the process from beginning to appointment

Projects

• Undertake and manage small projects and projects of a non-construction nature.
• Assist the Campus Project team with project and moves related activities including but not limited to collecting and managing client’s briefs and ongoing client requirement, conveying this to the consultant or works team as appropriate.
• Assist in the compilation, management and authorisation of financial budgets and certification of appropriate payments. Preparation of defect sheets and snagging management post completion of a project.
• To maintain risk registers and lessons learned logs as required and to work with the project team to provide strategies to mitigate against those risks.
• To participate in department, school, campus and college-wide fora as appropriate, and to cover for colleagues as required, both within their own areas and across the College.

General

• To network across the College and projects as necessary and to build relationships with other colleagues and others key players to supporting the programme/portfolio of projects.
• To be ready to occasionally travel to other sites (within the College’s premises) depending on business requirements.
• To initiate and maintain appropriate, regular, and 2-way communication channels with all stakeholders including academic and professional services colleagues across the College, as well as with external stakeholders.

This is a part time post (21 Hours per week), and you will be offered a fixed term contract until 01/05/2026.

About you

To be successful in this role, we are looking for candidates to have the following skills and experience:

Essential criteria

1. Background in facilities, building or construction related discipline
2. Administrative and budgetary control skills
3. Ability to balance competing, shifting priorities under pressure of deadlines and workload
4. Excellent teamwork and interpersonal skills
5. Excellent and demonstrable IT skills, particularly Excel
6. Experience of communicating information clearly and effectively, to a range of individuals, on a variety of matters and issues
7. Experience of supporting or working on projects

Desirable criteria

1. Calm demeanour, un-flustered and maintain a cool head in high stress/pressure situations
2. Proactive approach with the ability to work independently and flexibly, but also as part of a team
3. Articulate, tactful and diplomatic, with excellent interpersonal and communication skills, when dealing with staff at all levels. Organised and methodical approach to work, whilst still maintaining a flexible attitude.

We ask all candidates to submit a copy of their CV, and a supporting statement, detailing how they meet the essential criteria listed in the advert.

Grade and Salary: £34,713 - £38,127 (21hrs a week) per annum including London Weighting Allowance

Job ID: 125505

Close Date: 01-Oct-2025

Contact Person: Kerri Trimble

Contact Details: Kerri.trimble@kcl.ac.uk