"Fiscal Specialist 2 - Facilities Services Department"

Clark College is currently accepting applications for a full-time, permanent classified Fiscal Specialist 2 to support the Facilities Services department. This position provides administrative support to the Unit Operations Manager and Director of Facilities Services in fiscal management, such as record keeping, auditing, analysis, budgeting, payroll, and other types of fiscal operations and provides clerical and general office support for Facilities Services front office. All staff hired at Clark College are encouraged to embrace, continually support, and enhance social equity on our campus and in our community. Working hours for this position are Monday-Friday from 8:00 am to 5:00 pm in person.

At Clark, we value equity, diversity, and inclusion. We are committed to growing, learning, and supporting our employees.

JOB DUTIES AND RESPONSIBILITIES:

• Perform fiscal duties such as financial analysis and takes appropriate actions based upon the analysis and interpretation of Operational and Capital fiscal data.
• Develop, modify, and maintain multiple record keeping and reporting systems for varied and complex sources of funding; develop procedures for implementation, execution, control and review/audit of fiscal operations.
• Forecast fiscal needs/commitments; develop long-term planning documents.
• Interpret and report on Operational and Capital financial records and reports.
• Review budget reports, verify accuracy and take corrective action, if necessary, through the preparation and submission of payroll, budget, and/or expenditure transfer documents.
• Recommend procedures to improve fiscal operations based on specific unit needs.
• Reconcile budget status reports and prepare expenditure projections.
• Calculate benefit and salary costs.
• Maintain the confidentiality of records, and other data.
• Compose emails, reports, and other documents, as necessary.
• Notify appropriate individuals of any projected or actual over - or under-expenditures.
• Perform word processing tasks such as merging and sorting, integrating text with graphics, spreadsheet and database software files, uploading/downloading, and creating footnotes and outlines; uses spreadsheet and database software to develop and maintain records. Prepare spreadsheets involving the development of formulas; combine files to create reports.
• Establish, revise, and maintain electronic and manual records and files.
• Maintain records of incoming and outgoing correspondence and documents and follows up on work in progress.
• Schedule budget meetings with Facilities Management Personnel as necessary to keep them informed and updated of their budgets.
• Provide clerical support to Facilities Services Department.
• Perform related duties as required.

POSITION REQUIREMENTS AND COMPETENCIES:

Candidates will be evaluated based on application materials, including the supplemental questions and personal interview(s), and will be required to demonstrate competencies in the following areas:

• Three (3) years of fiscal record-keeping experience.
• Proficient using Microsoft Office Suite, including MS word, Excel, Outlook and specialized database Facilities Management systems and comparable software/systems.
• Enjoy working with numbers and data for long periods of time, calculate fiscal data with precision and attention to detail; consistently follow internal control procedures.