Classified Administrator - Finance and Administration

Job Description

Position Summary

DEFINITION:

Under general direction to serve as a cabinet member and advisor to the superintendent/president in the areas of finance and administration and oversee other areas as assigned.

CLASS CHARACTERISTICS:

This is a classified administrator position reporting directly to the superintendent/president. An incumbent in this position will independently perform professional work involving independent judgment in the interpretation and application of policies and procedures; have a high frequency of responsible contact with administrative and professional staff, students, and other public/private agencies requiring tact and good communication skills; and value and promote the mission and vision of the college.

Essential Functions and Qualifications

1. Serves as a member of the superintendent/presidents cabinet; develops and recommends policies, procedures, and practices; may serve as the districts delegated chief negotiator in collective bargaining.
2. Serves as coordinator for compliance with program regulations for Title IX and 504/ADA.
3. Works with the Superintendent/President to ensure accreditation standards are maintained.
4. Acts as an advisor in fiscal matters; provides leadership in fiscal planning.
5. Coordinates the evaluation of all reporting personnel.
6. Develops and recommends policies and procedures pertaining to the budget development process, including meeting with staff, disseminating information, receiving input and communicating with state and county agencies to determine revenue.
7. Develops and monitors internal audit procedures.
8. Develops and monitors ancillary accounting systems for the college auxiliary nonprofit organization.
9. Advises, assists and coordinates the expansion of the computer accounting system.
10. Administers the college employee payroll system.
11. Analyzes, evaluates, and improves accounting systems for general and specific funds, which may include the associated student body, bookstore, food services, Pacific Conservatory of the Performing Arts, and the child care centers.
12. Supervises assigned managers.
13. Directs the colleges purchasing operations, collaborates with the Human Resources Department regarding employee benefit and insurance programs, and manages risk management programs.
14. Meets time constraints in the rendering of advice and reports to the superintendent/president.
15. Acts as the colleges liaison officer for accreditation and works with the Superintendent/President to ensure accreditation standards are maintained.
16. Understands and supports the role of faculty and staff in participatory government.
17. Represents the college in the community; serves as needed on statewide committees and professional organizations.
18. Participates on and chairs select college committees.
19. Performs other related functions as assigned.

Knowledge of:

• Current accounting practices and procedures;
• Budget construction and control;
• Human resources practices;
• Legal constraints and fiscal and school operations;
• Administrative policies and procedures;
• Applicable sections of the California Education Code and federal and state regulations;
• Modern personnel supervision practices;
• Organization of community colleges;
• Modern applications of data processing systems;
• Collective bargaining.

Demonstrated ability to:

• Understand and control a complex accounting system including accounts payable, receivable and payroll;
• Organize an accounting staff to effectively maintain the colleges business services;
• Communicate effectively with staff, community, state and federal officials both orally and in writing;
• Conceptualize, communicate, and control complex systems involving high standards of accuracy;
• Meet time constraints in the rendering of advice and reports to the superintendent/president and higher authorities;
• Establish and maintain cooperative working relationships with school officials, administrators, staff, and with representatives of governmental agencies, and community groups.

Working Conditions:

• May be required to work a flexible workweek which includes day and evening hours and occasional weekend assignments and may be assigned to any district location.
• Duties are primarily performed in an office environment, at a desk or at a computer.
• The incumbent will experience interruptions while performing normal duties during the regular workday.
• The incumbent will have contact, in person or on the telephone, with executive, management, supervisory, academic and classified staff and the general public.
• Work requires travel to other offices or locations to attend meetings or conduct work.

Physical Demands:

• Typically may sit for extended periods of time.
• Operates a computer keyboard.
• Communicates over the telephone and in person.
• Regularly lifts, carries and/or moves objects weighing up to 10 pounds.

Special Qualifications:
Evidence of a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, and ethnic backgrounds of staff and students and to staff and students with disabilities.

Minimum Qualifications

Education and Experience:
Possession of a bachelors degree from an accredited college or university with course work in business administration or related field. Masters degree preferred. Five years of general school business background or three years of community college business experience, either of which must have been as controlling manager of significant accounting operations.

Other Requirements:
A valid California drivers license and ability to qualify for district vehicle insurance coverage.

Additional Information

Salary placement will be on the Executive Management Salary Schedule (Download PDF reader) and commensurate with experience.

This position is open until it is filled. For full consideration, the candidate must submit the following application materials by the initial review date, Thursday, April 30, 2026 by 11:59 PST:

• Cover letter;
• A current and complete resume/CV of education and professional experience;
• A statement that demonstrates a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students;
• Transcripts (unofficial copies are acceptable for the application process). Official transcripts are required at the time of hire.

The hiring process will include:

• First Round (May 28th and 29th, 2026):
  • A panel interview and a candidate presentation.
• Second Round (June 1st and 2nd, 2026) for candidates advancing:
  • Meet with members of the Budget and Facilities Councils.
  • Meet with members of the Superintendent/President's Cabinet.
  • A final interview with the Superintendent/President.