Job Description
Market Range: 07
Hiring Salary: $20.65/Hourly
THIS POSITION IS LOCATED IN CHATTANOOGA, TN
JOB SUMMARY/ESSENTIAL JOB FUNCTIONS: The Administrative Associate 2
supports the undergraduate medical education mission of the
Department of Medicine and assists the Clerkship Director with
medical students enrolled in clerkships, electives, junior
internships, and career explorations. This position also supports
the residency program and the Chair of the Department of
Medicine.
Market Range: 07 Hiring Salary: $20.65/Hourly
Responsibilities
- Serves as the departmental contact and support for medical
students completing clerkship and electives.
Schedules orientation, lectures, midterm evaluations, clerkship
director advisory meetings, oral/written exams, and rotations.
Gathers student evaluations, tallies grades for submission to
Memphis or the corresponding medical school.
Compiles and maintains student lecture series, data/contact
information for each rotation and distributes information regarding
incoming students to faculty and staff.
Provides documents, support, organization, and minutes for
various meetings when working with the other medical student
liaisons and faculty.
Maintains confidentiality and discretion as needed for student
and personnel issues.
Assists the Residency Program Coordinator and the Residency
Program director in all activities related to resident
training.
Prepares and disseminates correspondence for the Department
Chair and all department faculty.
Performs other related duties as assigned.
Qualifications
MINIMUM REQUIREMENTS:
EDUCATION: High School Diploma or GED. (TRANSCRIPT REQUIRED)
EXPERIENCE: Four (4) years of office experience; OR Bachelor’s
Degree in lieu of experience.
KNOWLEDGE, SKILLS, AND ABILITIES:
- Ability to work with physicians, staff, and medical
students.
- Ability to work as an integral member of the residency
management team.
- Ability to demonstrate excellent verbal and written
communication skills.
- Excellent organizational and management skills.
- Ability to monitor evolving medical student processes and
standards.
- Must be proficient in Microsoft Office (Outlook, Word, Excel,
and PowerPoint), Microsoft Teams, One Drive, Zoom scheduling,
hosting, and functionality for breakout rooms.
- Excellent keyboarding, grammar, and proofreading skills.
- Ability to work with little or no supervision and to exercise
good judgment and discretion in the performance of all work
assignments.
- Excellent organizational and multi-tasking skills to prioritize
work to meet deadlines and handle urgent matters while staying on
task with other assigned duties and responsibilities.
WORK SCHEDULE: This position may occasionally be required to work
evenings.
