"Clinical Contract Coordinator"

Posting Details

Job Title
Clinical Contract Coordinator

Department
SPONSORED PROGRAMS

Position Number
FP504A

Location
Norfolk, VA

Job Summary

The Clinical Contract Coordinator plays a key role in supporting the administrative lifecycle of clinical research agreements within Old Dominion University’s Division of Research and Economic Development (DivRED), Sponsored Programs Administration, which operates through the ODU Research Foundation. Embedded within the Virginia Health Sciences (VHS) Office of Research, this position provides decentralized, on-site support to clinical research teams. Responsibilities include coordinating contract intake and routing, managing documentation, maintaining compliance checkpoints, and supporting the preparation of sponsor funding proposals and study startup materials. The position also contributes to the review of standard agreements, completing amendments for contracts and/or budget documents, as necessary, and tracking contract progress to ensure timely and compliant execution. Well-suited for an early-career professional, the role helps bridge administrative coordination between the Sponsored Programs Administration, DivRED, and the Virginia Health Sciences research infrastructure to support the efficiency and integrity of the clinical research enterprise.

Priority consideration will be given to applications received by February 9, 2026, with review continuing on a rolling basis until the position is filled.

Position Type
FullTime

Type of Recruitment
General Public

Minimum Qualifications

• Master’s degree in a general professional or technical field such as finance, business administration or advanced mathematics. Or a bachelor’s degree in the same with work experience equivalent to a master’s degree.
• Working knowledge of Microsoft Office Suite – Excel and Word required. Experience with research administration is required; experience clinical research administration is preferred.
• Working knowledge of administrative processes in a professional or academic environment, with a willingness to learn clinical research administration, budgeting principles, and regulatory requirements. Familiarity with clinical trial agreement types (CTA, NDA, DUA) contract lifecycle, and study startup processed preferred but not required.
• Working organizational and time-management skills to support multiple deadlines, tasks, and maintain accurate documentation.
• Working problem-solving and critical thinking skills, with the ability to apply logic and judgement when evaluating administrative options or resolving routine issues, while taking a collaborative, team-oriented approach to developing and implementing solutions.
• Working attention to detail – particularly in reviewing documentation, entering data, and managing compliance.
• Basic ability to maintain confidential and sensitive information.
• Certified Research Administration (CRA) certification is preferred but not required.
• Work requires considerable experience in grant and contract experience.

Preferred Qualifications
N/A

Job Open Date
10/10/2025

Open Until Filled
Yes

Application Review Date
02/09/2026

Special Instructions to Applicants / Additional Materials Required
(No specific instructions provided)

Criminal Background Check
The final candidate is required to complete a criminal history check.