"Clinical Research Coordinator Associate (CRCA)"

📅 Post Date: Nov 10, 2025

📅 Requisition #: 107704

The Division of Cardiovascular Medicine within Stanford University’s Department of Medicine is a dynamic and innovative center dedicated to excellence in research, medical education, and clinical care. Our division is supported by over 90 faculty members and a dedicated team of staff who are the backbone of our ongoing efforts to prevent and treat cardiovascular disease.

We are currently seeking a Clinical Research Coordinator Associate (CRCA) who is passionate about clinical research and committed to delivering impactful results. The CRCA will collaborate closely with a robust clinical research team, including Principal Investigators, Clinical Research Managers, Associates, and other stakeholders, to support patients with heart failure.

The Clinical Research Coordinator Associate will be responsible for the overall implementation of assigned research protocols, ensuring efficiency and regulatory compliance. Key responsibilities will include recruiting and screening subjects, assisting in the informed consent process, and enrolling participants according to good clinical practice guidelines. Additionally, the CRCA will collect, record, and maintain comprehensive data files in accordance with HIPAA regulations. The role also involves data retrieval, reporting, and preparation of files and Case Report Forms, as well as reporting serious adverse events and managing drug accountability, supplies, and equipment.

The CV Med Clinical Research Team (CCRT) is a growing and dynamic group dedicated to supporting translational medicine and contributing to the mission of Stanford Medicine. If you are eager to achieve lasting results and make a difference, we invite you to join our team!

Duties include:

• Serve as primary contact with research participants, sponsors, and regulatory agencies. Coordinate studies from start-up through close-out.
• Determine eligibility of and gather consent from study participants according to protocol. Assist in developing recruitment strategies.
• Coordinate collection of study specimens and processing.
• Collect and manage patient and laboratory data for clinical research projects. Manage research project databases, develop flow sheets and other study related documents, and complete study documents/case report forms.
• Ensure compliance with research protocols and review and audit case report forms for completion and accuracy with source documents. Prepare regulatory submissions and ensure Institutional Review Board renewals are completed.
• Assemble study kits for study visits, monitor scheduling of procedures and charges, coordinate documents, and attend monitoring meetings with sponsors, acting as primary contact.
• Monitor expenditures and adherence to study budgets and resolve billing issues in collaboration with finance and/or management staff.
• Interact with the principal investigator regularly, ensuring patient safety and adherence to proper study conduct.
• Ensure essential documentation and recording of patient and research data in appropriate files per institutional and regulatory requirements.
• Participate in monitor visits and regulatory audits.

DESIRED QUALIFICATIONS:

• Bachelor's degree in a related field or an equivalent combination of related education and relevant experience; additional 1-2 years clinical trial experience preferred.

EDUCATION & EXPERIENCE (REQUIRED):

• Two-year college degree and two years related work experience or a Bachelor's degree in a related field or an equivalent combination of related education and relevant experience.

KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):

• Strong interpersonal skills.
• Proficiency with Microsoft Office.
• Knowledge of medical terminology.

CERTIFICATIONS & LICENSES:

• Working toward certification(s) to perform basic patient measurements and tests, such as phlebotomy and EKG.

PHYSICAL REQUIREMENTS:

• Frequently stand, walk, twist, bend, stoop, squat and use fine light/fine grasping.
• Occasionally sit, reach above shoulders, perform desk-based computer tasks, use a telephone and write by hand, lift, carry, push, and pull objects that weigh up to 40 pounds.
• Rarely kneel, crawl, climb ladders, grasp forcefully, sort and file paperwork or parts, rarely lift, carry, push, and pull objects that weigh 40 pounds or more.

WORKING CONDITIONS:

• Position may at times require the employee to work with or be in areas where hazardous materials and/or exposure to chemicals, blood, body fluid or tissues and risk of exposure to contagious diseases and infections.
• May require extended or unusual work hours based on research requirements and business needs.

The expected pay range for this position is $34.56 to $40.30 per hour.