"Clinical Research Coordinator"

Position Summary

The Department of Radiation Oncology seeks a Clinical Research Coordinator to join the Clinical Research team. Working under the direction of the Clinical Research Manager and co-Directors, the Clinical Research Coordinator will play a key role in the interface of patients, physicians, and researchers. Specific duties will include involvement in participant screening, recruitment and tracking, data entry, and maintenance of study files and databases. The Clinical Research Coordinator will be tasked with maintaining adherence to written protocols and regulatory requirements. We are looking for someone who can establish good rapport with patients of all ages, as well as the clinical, research, and administrative teams. The ideal candidate will show a demonstrated ability to multi-task, operate efficiently, learn and adapt quickly.

Responsibilities

• Research coordination includes working with treating physicians and clinical team to confirm that each patient meets eligibility criteria specified for protocols and enrollment into the study and to complete protocol related assessments.
• Support the day-to-day recruitment of subjects for this study, which include but are not limited to: active interaction with potential participants in high-volume patient waiting rooms and via telephone, respond to inquiries about the study from interested patients, maintain screening and recruitment logs.
• Obtaining in-person informed consent; assessing and reporting barriers to recruitment.
• Review and follow research protocols and determination data management requirement for each patient enrolled; interact with the regulatory office to maintain regulatory documents and administrative files for each protocol.
• Biospecimen collection (i.e., blood, saliva, urine), tracking, transporting, and shipping.
• Maintaining both patient and regulatory research records. This involves working in conjunction with the study team to gather all required data and relevant clinical information.
• Record collection and data entry, maintenance of study files and databases.
• Perform IRB and other regulatory submissions.
• Maintain quality assurance and control, including ensuring overall adherence to written protocols and regulatory requirements.
• Perform related duties & responsibilities as assigned/requested.
• Translate research documents (i.e., consent forms, recruitment material, surveys) for IRB submission.
• Administration and collection of questionnaires and photographs.
• Participate in collaborative meetings with various Departments within Columbia and NYP.
• Maintain research study supplies inventory, such as specimen collection supplies.
• Create and implement Case Report Forms (CRFs) that enhance patient follow-up efficiency, ensuring accurate and reliable data collection aligned with research objectives.
• Develop, manage, and optimize REDCap and other databases for diverse research studies. This includes designing intuitive databases that minimize manual data entry and streamline participant documentation.
• Data collection and management, collection of source documents, management of adverse events, preparing for monitoring visits, as well as coordinating and resolving queries.
• Conducts timely reviews of research billing to ensure compliance with regulations, verify billing accuracy, and processes participant stipends while adhering to protocol and institutional policies.

Minimum Qualifications

• Bachelor's degree or equivalent in training, education, and/or experience. Plus minimum of two years related experience.
• Candidates must be bilingual (Spanish and English) to effectively communicate with Spanish-speaking patients, administer Spanish-language surveys, and translate research documents to Spanish.

Preferred Qualifications

• Must be Native Spanish speaker with the ability to read and write in Spanish. Knowledge in medical Spanish is desired but not required.
• Willingness to interact in-person with patients/subjects.
• Demonstrated ability to take initiative and able to work independently with minimal supervision.
• Strong attention to detail and organizational skills.
• Ability to work with a wide range of constituencies, and exercise tact and discretion when interacting with faculty, administrators, and students.
• Prior clinical research coordinator experience with familiarity in Epic and REDCap.

Job Type: Officer of Administration

Regular/Temporary: Regular

Hours Per Week: 35

Salary Range: $70,000 - $75,000

*The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.*