"Clinical Research & Grants Support Manager 3"

Overview

Reporting to the Director of Anesthesiology and accountable to the Vice Chair of Research, the Research Manager plays a crucial role in advancing the Department of Anesthesiology's research goals. This position requires a deep understanding of both pre-award and post-award processes, clinical trial management and experience with grant-based and industry funding mechanisms. The Research Manager will be instrumental in developing and implementing the department's research strategy by coordinating with various functions of the research management continuum, including pre-award processes (YPAT), post-award management (IBO), supervising the clinical research staff in the department, and overall research administration (OSP).

The ideal candidate will anticipate the administrative research needs of faculty and align with the department’s strategic goals. Our department boasts a diverse research portfolio, ranging from basic science labs focused on tissue engineering and neurodegenerative disease research to managing investigator-initiated clinical trials aimed at optimizing anesthesia care across different clinical settings and patient populations. A proactive and collaborative approach is essential for fostering relationships within the department and with external stakeholders.

We are looking for motivated research administration professionals to join our dynamic and dedicated department in making meaningful advancements in the field of anesthesiology.

Required Skills and Abilities

1. Demonstrated ability in research and clinical trials administration with understanding of grant and/or contract methods and procedures. Knowledge of federal, state and sponsor regulations and guidelines pertaining to grant administration. Knowledge of financial management and budgeting experience.
2. Demonstrated ability to manage time and resources effectively, measure and monitor progress and redirect efforts as needed. Ability to work under deadline pressures, handle complex portfolios and multi-task with exceptional attention to detail.
3. Well-developed managerial, decision-making, planning, organizational, problem-resolution and leadership skills. Demonstrated experience managing people on a day-to-day basis and ability to inspire a high level of commitment and performance.
4. Excellent written and oral communication skills. Ability to adapt communication style to address the needs of individuals at all levels throughout the University. Demonstrated superior customer service.
5. Demonstrated proficiency in Excel and ability to create and run reports. Ability to negotiate skillfully with both internal and external constituents. Ability to anticipate changes in the research environment and proactively manage change.

Preferred Skills and Abilities

1. Five + years of experience with research administration, including preparation of grant proposals, funding agency requirements and budgets.
2. Previous managerial experience in an academic research setting.

Principal Responsibilities

1. Manages and coordinates activities and personnel assigned to the unit/project; articulates mission, vision and values of the team consistent with overall department priorities and strategies.
2. Reviews grant and contract expenditures to assure compliance with sponsor requirements, University policy and state and federal regulations.
3. Performs account status review of assigned departments, which includes monitoring spending trends, overdrafts, resolving small balances on awards, review of restricted budgets, closing awards and review of subcontractor costs.
4. Keep abreast of laws, regulations, external and internal policies and procedures governing the administration of grants and contracts and serve as a resource to faculty and staff.
5. Interprets and consistently applies Federal, State and agency specific policy, procedure and guidelines to individual issues as they arise and ensures consistency with University policy and procedures.
6. Recommends and drafts changes to University and department policies and procedures.
7. Fosters good communication within the team and between the team and its customers.
8. Negotiates terms as necessary for interdisciplinary, complex and non-standard proposals and agreements, including subcontracts, clinical trials and State agreements to ensure conformity with University policies.
9. Ensures that key personnel are compliant with Conflict of Interest, Human Subject, Animal, Safety, HIPAA and other training mandates.
10. May perform other duties as assigned.

Required Education and Experience

Minimum requirement of Bachelor’s Degree in related field and three years of related experience or an equivalent combination of education and experience.