"HSRA Project TeamUP Coordinator"

HSRA Project TeamUP Coordinator

Position Title & Department: HSRA Project TeamUP Coordinator; School of Leadership and Education Sciences

Posting #: 5477

Department Description: Rooted in social justice, led by compassion, inspired by curiosity, driven by a shared vision. Mother Rosalie Hill Hall on the University of San Diego campus is home to the School of Leadership and Education Sciences' (SOLES) vibrant and vision-driven collective of academic departments, centers and institutes. Here, we combine innovation with introspection, academics with real-world application, and study with social impact. Our nationally-accredited programs span the realms of leadership, teaching and counseling, both at graduate and undergraduate levels. They're all approached with an emphasis on social justice, multiculturalism and a determination to forge a better world together.

Detailed Description: This is a full-time, temporary, benefit-based position with an anticipated end date of June 30, 2029. The appointment is renewable at the discretion of the University and dependent upon performance and continued funding. The Project Coordinator will work under the supervision of the Health Resource and Service Administration (HRSA) funded Project TeamUP Director and will be responsible for the operational management of the training grant and partnership development activities, as well as all program evaluation data collection and reporting responsibilities.

Duties and Responsibilities:

• Assist with HRSA monitoring and reporting: Assist with data collection, entry, management and analyses for all project initiatives. Assist with HRSA required reports and research evaluation efforts. Attend monthly meetings with HRSA Project. Support any new grant applications.
• Assist with HRSA Project TeamUP student stipend allocation: Assist with informational sessions for interested CMFT/HSON students. Coordinate with CMFT and HSON staff to circulate application information to eligible students. Manage the application portal and prepare applications for grant leadership to review. Schedule and attend group interviews. Communicate decisions to students. Process student payment information and prepare quarterly stipend allocation payment requests. Communicate with grants accounting and payroll, as needed.
• Assist with student professional development funding allocation: Develop and manage all application processes for identified professional development opportunities (e.g. conferences, off-campus training). Coordinate with CMFT and HSON staff to circulate announcements to students. Prepare applications for project leadership review. Communicate decisions to students. Assist students with travel arrangements and reimbursement requests. Provide professional support to current students. Communicate with grants accounting and payroll, as needed.
• Assist with student service-learning activities: Solicit student interests and preferences. Coordinate and communicate student assignments. Collaborate with community partners to maintain mutually beneficial, ongoing relationships. Host and facilitate event run-throughs, providing structured feedback on student content and delivery. Support and attend student-lead workshops.
• Coordinate Continuing Education Events: Coordinate with event presenters to develop learning objectives. Prepare announcements, registration materials, course evaluation forms, and CE certificates according to CPA and NBCC requirements. Develop and monitor the registration process and track requests for CE credits. Enter and score evaluation data, prepare evaluation and attendance reports, and submit them to CPA/NBCC within the required deadline. Monitor renewal cycle for CE approval.
• Assist with project-related event planning: Schedule rooms for all relevant project events (e.g., stipend recipient meetings, workshops, seminars, case simulation events). Oversee registration and day-of logistics.
• Oversee project website maintenance: Update project initiative information, as needed. Create MyPostings of project activities for USD-wide circulation (e.g. student spotlights, alum updates, professional development activities). Prepare photos and videos for upload on website. Assist with Digital Clinical Resource Library development and maintenance. Communicate and coordinate with USD ITS- Web Services Team, as needed. Plan all program meetings, including biannual Advisory Committee meetings and site meetings/trainings.
• Assist with prospective student and community outreach: Collaborate with CMFT and SOLES admissions staff to support outreach and recruitment efforts, as needed.

Special Conditions of Employment: Background check: Successful completion of a pre-employment background check. Degree Verification Requirement: Persons offered employment in this position will be required to provide official education transcripts for degree verification purposes.

Job Requirements:

Minimum Qualifications: Undergraduate degree in a related field and research experience is required.

Preferred Qualifications: Advanced degree in one of the targeted disciplines (MFT, Counseling, or Nurse Practitioner) is preferred.

Performance Expectations - Knowledge, Skills and Abilities: Strong ability to use software and implement programs to accommodate and enhance existing databases, spreadsheets, and tracking systems (e.g. G Suite, Salesforce, Qualtrics, Cascade, Panopto, Concur, Workday). Demonstrated ability to work effectively with a diverse faculty, staff, students, and administrators. Some experience with program coordination or evaluation research. Must possess strong organizational, time management, and analytical skills. Must possess strong ability to function well independently, taking initiative and setting priorities in a dynamic environment with frequent interruptions and deadlines. Strong ability to prioritize workload effectively. Demonstrated skill in both oral and written communications.