"Clinical Trials Administrator"

About us

The King’s Health Partners Clinical Trials Office (KHP-CTO) is a collaboration between King’s College London, Guy’s and St Thomas’ NHS Foundation Trust, King’s College Hospital NHS Foundation Trust and South London and Maudsley NHS Foundation Trust. Established to provide a single interface for those wishing to conduct clinical research within the partner organisations, and to ensure that there are common, efficient processes for the set up and administration of clinical trials.

About the role

Key responsibilities

• Facilitate the collection and preparation of documentation required to confirm local capacity, obtain R&D theme lead approvals, collate regulatory approvals needed to instigate clinical trials
• Facilitate the collection of local and regulatory approvals required for the review and implementation of amendments
• Provide comprehensive advice to external and internal parties for the conduct of clinical trials across the partner organisations.
• To assist in maintaining the records of the clinical trials portfolios of the partner organisations including the EDGE system and ensuring information added is quality checked
• To ensure that trials metrics are collected to permit tracking of milestones.
• To assist in the archiving of clinical trials documentation to meet prevailing regulatory requirements.
• To maintain a working knowledge of prevailing regulations, guidance, best practices and GCP standards regarding the conduct of clinical trials
• To ensure confidentiality of commercially sensitive information and that data protection imperatives are respected

The above list of responsibilities may not be exhaustive, and the post holder will be required to undertake such tasks and responsibilities as may reasonably be expected within the scope and grading of the post.

We reserve the right to close the advert early, dependant on quantity of applications.

This is a full time (35 hours per week), and you will be offered an indefinite contract.

About you

To be successful in this role, we are looking for candidates to have the following skills and experience:

Essential criteria

1. Experience acquired in administration role(s), preferably in either a pharmaceutical industry or clinical research setting
2. Strong planning and organisational skills including the ability to prioritize and manage multiple tasks
3. Excellent interpersonal skills - tactful and able to deal with a wide range of people in an enthusiastic and helpful manner whilst being capable of firmly maintaining policies and regulations
4. Problem solving skills - pragmatic and flexible approach whilst maintaining policies and regulations
5. Demonstrably high levels of accuracy and attention to detail
6. Demonstrates a proactive approach
7. Demonstrates a commitment to a quality culture with a professional demeanour and high ethical standards
8. Strong computer skills (proficient with MS Word, Excel and Web-based applications)

Desirable criteria

1. Experience in clinical trial administration and/or in the delivery of clinical research within the NHS
2. Knowledge of GCP and full working knowledge of local regulatory requirements for the conduct of clinical trials
3. Understanding of Ethics committees and Competent Authority approval processes

Downloading a copy of our Job Description

Full details of the role and the skills, knowledge and experience required can be found in the Job Description document, provided at the bottom of the page. This document will provide information of what criteria will be assessed at each stage of the recruitment process.

Further Information

We pride ourselves on being inclusive and welcoming. We embrace diversity and want everyone to feel that they belong and are connected to others in our community.

We are committed to working with our staff and unions on these and other issues, to continue to support our people and to develop a diverse and inclusive culture at King's.

As part of this commitment to equality, diversity and inclusion and through this appointment process, it is our aim to develop candidate pools that include applicants from all backgrounds and communities.

We ask all candidates to submit a copy of their CV, and a supporting statement, detailing how they meet the essential criteria listed in the advert. If we receive a strong field of candidates, we may use the desirable criteria to choose our final shortlist, so please include your evidence against these where possible.

To find out how our managers will review your application, please take a look at our How we Recruit pages.

Grade and Salary: £34,713 per annum, including London Weighting Allowance
Job ID:134425
Close Date:04-Jan-2026
Contact Person:Laura Freer
Contact Details: laura.freer@kcl.ac.uk