Collections and Instructional Materials Assistant

Collections and Instructional Materials Assistant

Location: Saïd Business School, Park End Street, Oxford and Egrove Park, Kennington

Salary: Grade 4: £28,437 - £32,108 per annum pro rata including the Oxford University weighting of £1,730 per annum pro rata

Contract: Fixed-term (to 31 July 2027), part time (21.9 hours per week / 0.6 FTE)

Are you highly organised, detail-oriented and passionate about supporting teaching and research in a world-class academic environment? The Sainsbury Library at Saïd Business School is seeking a Collections and Instructional Materials Assistant to support the development and delivery of high-quality collections and reading list services.

Working under the guidance of the Collections and Instructional Materials Manager, you will play a key role in ensuring the library’s print and digital collections meet the needs of students, faculty and researchers. You will support the delivery of accurate and timely reading lists, contribute to collection development and provide excellent frontline customer service.

This is a varied role that involves close collaboration with colleagues across the Bodleian Libraries, as well as with Saïd Business School faculty and administrative teams.

Key responsibilities

• Review programme reading lists against library holdings and ensure copyright compliance
• Liaise with programme teams to ensure reading lists are accurate, referenced and delivered on time
• Order, process and manage acquisitions and withdrawals of books and journals
• Provide excellent frontline service as part of a staffed rota
• Handle circulation tasks including issuing, returns, renewals, reservations and fines

You will have strong bibliographic skills and a solid understanding of copyright and compliance requirements in an academic environment. Excellent communication and interpersonal skills are essential, along with the ability to engage positively with staff, students and library users. The role requires a methodical and detail-oriented approach, with the ability to follow and improve workflows, prioritise tasks and adapt to changing demands.

You must have the Right to Work within the UK as this position may not amount to enough points under the points-based immigration system in the UK. For more information please visit: https://www.jobs.ox.ac.uk/pre-employment-checks.

Further information on this role can be found in the job description.

At Saïd Business School we believe in fostering a diverse and inclusive work environment where everyone can thrive. We welcome applicants from all backgrounds and communities to bring their unique perspectives and experiences to our team. Join us to build a brighter, more equitable future, where we celebrate diversity, advance equity, and nurture inclusion across everything we do.

We offer very generous benefits, some of which are:

• Generous holiday allowance of 38 days pro rata including bank holidays
• Membership of the Oxford staff pension scheme
• Discounted bus travel
• Subsidised onsite catering
• Cycle loan scheme
• Plus, many other University benefits

All applications must include a CV, Supporting Statement/Cover Letter and Current Salary.

For further guidance and support, please visit https://www.jobs.ox.ac.uk/how-to-apply.

The closing date for applications is Wednesday 13 May 2026 at 12.00 noon. Please note, this vacancy may close earlier than advertised if we receive a high number of suitable applications.

Are you interested in joining Saïd Business School’s talent pool and/or receiving our job alerts? Register at https://careers.sbs.ox.ac.uk/registration.aspx.